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Administrative Assistant
$38k-48k (estimate)
Full Time 11 Months Ago
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Brookdale Madison West is Hiring an Administrative Assistant Near Madison, WI

Job Details

Join the Brookdale Madison West team today!

  • 104 Unit Assisted Living and Memory Care Community nestled in a stunning craftsman-style building in Madison, Wisconsin.
  • Bus-line Accessibility
  • Training Provided
  • Family and Team like atmosphere and highly encouraged work / life balance

Overview

Early Access to Paycheck with Earned Wage Access is available for Hourly Associates (outside of CA)

 Grow your career with Brookdale! Our Business Office Managers have opportunities for advancement by exploring a new career in positions such as Director of Financial Services, Human Resources Managers and Executive Directors. Make Lives Better Including Your Own.

Brookdale Madison West is hiring a Receptionist for their growing team!

A Senior Living specializing in Assisted Living and Memory Care

Bus Stop: Mineral Point and Yellowstone

Current Openings: 

  • Full-time
 

Why Brookdale:

Brookdale is a Great Place to Further Your Career! 

  • Early Access to Pay!
  • Free Meals while you work
  • Dedicated career path for all positions - make it a career and not just a job!
  • Our Culture of Compassion and caring
  • Our Cornerstones of Passion, Courage, Partnership and Trust drive everything we do 
  • Opportunity for growth and promotion
  • We have a diverse and fulfilling team environment and commit to providing our employees the support they need

Make Lives Better Including Your Own! 

Benefits/Perks/Rewards:

  • Competitive wage
  • Early Access to Pay
  • Excellent PTO Accrual (FT)
  • 401k Savings Retirement Plan
  • Fantastic Health Insurance Benefits starting as low as $33/month (Text your email address and the word "BENEFITS" to 773.726.9032 to receive benefit information.)

Veterans, transitioning active duty military personnel, and military spouses are encouraged to apply.

To support our associates in their journey to become a U.S. citizen, Brookdale offers to advance fees for naturalization (Form N-400) application costs, up to $725, less applicable taxes and withholding, for qualified associates who have been with us for at least a year.

Responsibilities

Schedules appointments, provides information to callers, documents meeting minutes, and performs various administrative functions.

  • Answers telephone and provides information to callers or routes calls to appropriate associate; places outgoing calls. Greets visitors, determines nature of business, and refers visitors to appropriate individual.
  • Types, edits, produces, and distributes a variety of documents including general correspondence, memorandums, statistical reports, presentation materials or other documents as requested.
  • Routes incoming mail. Uses courier, U.S. mail, overnight mail, e-mail or facsimile machines to send documents as directed.
  • Files correspondence and other records. Makes copies of correspondence or other printed material.
  • Takes minutes at staff meetings.
  • Orders office supplies and forms for associates and communities.
  • Assists in the preparation and coding of invoices for payment.
  • Assists in obtaining and/or completing new hire documentation for new associates.
  • May maintain associate personnel and community files.
  • Assists in the recruitment, orientation and retention of qualified staff.
  • May conduct tours of the community.
  • At the discretion of the Executive Director, may supervise one or more associates.
  • This job description represents an overview of the responsibilities for the above referenced position. It is not intended to represent a comprehensive list of responsibilities. An associate should perform all duties as assigned by his/her supervisor.

    Qualifications

    Education and Experience

    High school diploma or general education degree (GED); and minimum of one year related experience and/or training; or equivalent combination of education and experience.

    Certifications, Licenses, and other Special RequirementsNone

    Management/Decision MakingMakes standard and routine decisions based on detailed guidelines with little independent judgment. Problems are generally solved with clear, detailed guidelines or by reporting them to a supervisor.

    Knowledge and SkillsHas a basic level of a skill and can follow written or verbal instructions. Has basic technical skills to complete a few repetitive and well-defined duties. Has a basic knowledge of the organization in order to answer basic questions. Basic typing skills essential along with basic knowledge of PC's and word processing software, preferably in a Microsoft Windows environment. Ability to read and interpret documents such as safety rules, operating and maintenance instructions, and procedure manuals. Ability to write routine reports and correspondence. Ability to speak effectively before groups of customers or associates of the organization. Ability to add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions, and decimals. Ability to compute rate, ratio, and percent and to draw and interpret bar graphs. Ability to apply common sense understanding to carry out instructions furnished in written, oral, or diagram form. Ability to deal with problems involving several concrete variables in standardized situations.

    Physical Demands and Working Conditions

    • Standing
    • Requires interaction with co-workers, residents or vendors
    • Walking
    • Sitting
    • Use hands and fingers to handle or feel
    • Reach with hands and arms
    • Climb or balance
    • Stoop, kneel, crouch, or crawl
    • Talk or hear
    • Ability to lift: Up to 25 pounds
    • Possible exposure to blood-borne pathogens
    • Vision

    Brookdale is an equal opportunity employer and a drug-free workplace.

    Salary Range Information

    $13.85 - $17.31 / hour

    Job Summary

    JOB TYPE

    Full Time

    SALARY

    $38k-48k (estimate)

    POST DATE

    05/17/2023

    EXPIRATION DATE

    04/05/2024

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