Brook Farm Veterinary Center is hiring an Administrative/Personal Assistant to join our team.
As an assistant, you’ll help us build, maintain, and strengthen relationships with pet owners by supporting our administrative team. Duties will include providing email and phone call support, handling special projects, and filling in for various hospital roles when needed. You will work closely with the hospital management team to facilitate efficient operations and ensure seamless communication within the organization.
In order to be successful in this role, you will need to have a keen attention to detail and superb interpersonal skills. You should be able to ask questions, educate yourself, and share your knowledge with others. Flexibility and a willingness to jump in and help is essential.
What You’ll Do

• Provide administrative and personal support to the hospital management team, primarily the Hospital Director
• Manage calendars, schedule appointments, and coordinate meetings
• Handle correspondence, including calls with clients
• Assist with project management tasks, including research, data analysis, and presentation preparation
• Assist with special projects and initiatives
• Coordinate travel arrangements and accommodations.
• Assist with inventory, medications, and shipments
• Assist with daily checklists and walkthroughs
• Cover shifts at the front desk when needed

What are we looking for in a candidate?

• You’re an animal lover.
• You’re a people person
• You’re a team player.
• You're okay with getting dirty
• You’re hands-on
• You have intellectual curiosity when exploring issues.
• You don’t shy away from challenges or difficult situations
• You communicate clearly.
• You learn from your mistakes.
• You’re resourceful
• Ability to pay close attention to detail, maintain accuracy, and multi-task in a busy environment while maintaining composure and professionalism at all times
• Ability to problem-solve and work independently

Our employees receive generous health benefits, a veterinary discount, and accrued vacation time.
Brook Farm is a. We are an equal opportunity employer dedicated to workforce diversity and a drug-free workplace.
Our Leadership PhilosophyWe are committed to creating a diverse, inclusive and equitable workplace. We strive to build a culture where employees can be their fullest selves and their individual contributions are valued. We truly want to see all of our team members not only succeed but to elevate themselves. Brook Farm strives to provide an environment that allows for both personal and professional growth by providing the tools and opportunities to thrive. We take pride in the role we provide in pet care, and every team member is empowered to try new things and own their decision-making.
Our Mission and VisionWe care for every animal and every person who cares for them. We envision a world where every person and animal lives in health and harmony.
Equal Opportunity StatementBrook Farm Veterinary Center is an equal opportunity employer and does not discriminate on the basis of race, age, color, religion, national origin or ancestry, sex, gender, disability, veteran status, genetic information, sexual orientation, or gender identity or expression. Brook Farm is fully committed to achieving a diverse workforce and complies with all Federal and New York State laws, regulations, and executive orders regarding non-discrimination.
Folx who are queer, trans, non-binary, Black, Indigenous, people of color, disabled, parents, are/have been system-impacted, are immigrants, and anyone who has experienced systemic oppression and/or are underrepresented in the industry are encouraged to apply.
Drug-Free Workplace StatementBrook Farm Veterinary Center has zero tolerance for illegal drug use. Within the limits of federal, state, and local laws, Brook Farm Veterinary Center reserves the right to examine and test for drugs and alcohol at our discretion. We are a smoke-free workplace.
Background ScreeningTo ensure that individuals selected and retained posses the qualifications required to safely and effectively perform the duties of their position, the practice may conduct background screening. This can include reference checks, driving record checks, criminal record checks, and education and credential verification.
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