Administrative Assistant

Company Overview:

Brizo Construction has serviced over 5,000 homeowners through multiple state and federal emergency declarations. We are proven leaders in emergency response, evidenced by our ability to mobilize and scale quickly to support impacted regions rebuild more resilient communities.

We have been recognized as the top-performing contractor on multiple state recovery programs and our clients consistently rate us as “the best construction company in the Gulf Coast.” Our internal management practices provide attention to detail and ensure quality work is executed while providing exceptional customer service to clients. The Brizo Construction team has over 100 years of combined federal and state-funded program experience and has a reputation for responsiveness, providing quality work, and effectively managing cost. We utilize cutting-edge equipment and industry best practices to ensure our projects are delivered on time, within budget, and exceed client expectations.

Brizo Construction is currently seeking an Administrative Assistant to support housing programs for the repair and reconstruction of hurricane damaged homes in South Florida. The office location will be in the Punta Gorda, FL area.

General Office Duties / Work Environment

· Ability to multitask and coordinate numerous responsibilities in a fast-paced environment.

· Answer phones and direct calls, filing, check emails frequently, order office supplies, fax, scan, print, file documents as needed, data entry, update records.

New Job Assignments

-Receive, prepare, and distribute new projects received; through cloud-based job tracking software

-Assist in tracking all new projects until completion

-Assist superintendents, builders and communicate with homeowners as needed

-Prepare and organize files for Superintendents and/or Project Manager

-Keep track and update records as needed

-Assisting in all process that are established by the organization

Permitting & Certificates of Occupancy

-Research and pull building permits for new assignments

-Work with city and government entities to obtain certificates of occupancy.

Document Filing

-Maintain electronic filing systems that include recording permits, final documents, work orders, purchase orders, completion packets, invoices, permitting, change orders, government filings and other documents that may be received through the job tracking system or by email

Subcontractor Management

-Assist in ensuring that subcontractors trade agreement, liability insurance, workman’s compensation waiver, W-9, and WBE, MBE, Section 3 and SBE certifications are up to date in the cloud-based job management system.

-Review new subcontractor trade agreements for accuracy and completeness and upload to cloud-based job management software.

Position Specific Competencies/Skills Required:

• Experienced in office administration
• Experience with Excel
• Scheduling Experience
• Excellent organization and customer service skills
• Strong analysis and critical thinking skills
• Deadline and detail-oriented
• Proven ability to multi-task, managing multiple projects
• Strong verbal and written communication skills
• Microsoft Office proficiency – Excel, Word, PowerPoint

Experience/Education Required/Desired:

• High School diploma is required. Associates degree desired.
• 2 years of residential home construction experience desired
• Bi-lingual Spanish reading, writing, and speaking is a plus

Benefits:

· Paid Time Off

· Observe Most Holidays

· Health Insurance

· Dental Insurance

· Life Insurance

Job Type: Full-time

Pay: $45,000.00 - $50,000.00 per year

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Health insurance
• Health savings account
• Paid time off
• Vision insurance

Schedule:

• 8 hour shift
• Day shift
• Monday to Friday

Ability to commute/relocate:

• Punta Gorda, FL: Reliably commute or planning to relocate before starting work (Required)

Experience:

• Customer service: 3 years (Required)
• Excel: 3 years (Required)
• Project scheduling: 3 years (Required)

Work Location: In person