Essential Functions:

• Provides support services for Program Coordinators and Director of Nursing as requested.* Enters required information in the Trauma Registry Database. * Reviews trauma charts to find registry data and elevates any concerns to the trauma coordinator. * Provides support to the S.A.N.E. Program and American Heart Association Course Coordinator. * Issues CPR, ACLS, and PALs eCards as instructed by coordinator. * Deposits payments for courses to cashier, logs the payments accordingly, and creates payment receipts. * Orders course supplies and eCards.* Updates all Community Training Center files.* Assigns CTC modules and as needed to staff utilizing electronic platform.
• Provides support to Nurse Managers and Leads. * Completes payroll for Nursing Administration team members in an accurate and timely manner* Accurate usage of Kronos and Maintains accurate absent/tardy rates weekly.* Completes filing and mailings as delegated by NMs and Leads.* Updates all e-mail distribution groups.* New employee support including but not limited to creation of new files, mailboxes, service now requests.* Maintain book of staff phone numbers and addresses and updates regularly.* Maintains locker distribution list as requested.* Maintains pagers and list.
• Provides secretarial support to Emergency Services.* Provides administrative assistant support in a timely and efficient manner.* Creates letters, reports, minutes, memos, forms, flow charts, etc.* Ensures professional looking, accurate and grammatically correct finished document.* Organizes/completes assignments independently, efficiently and in a timely manner.* Attends meetings as needed.* Takes thorough, concise, accurate notes/minutes in assigned meetings with a timely turnaround time.* Transcribes minutes, places in proper format for dissemination.* Has a well-developed computer software program knowledge such as Excel, Word, Access, and PowerPoint.* Information/documents are filed appropriately for easy retrieval.* Makes travel/conference arrangements and coordinates reimbursements for employees* Schedules meetings.* Schedules and maintains calendar of appointment, meetings, travel itineraries, and coordinates related arrangements.* Demonstrates high level proficiency in coordinating meeting times and places, preparing and distributing agendas or other source works, notifying participants.* Scheduled process runs smoothly, all feel well informed, and are not surprised by developments unknown to them.* Communicates effectively with other administrative/secretarial support staff throughout the medical center regularly.* Showing good judgement, creates flyers, announcements, posters and banners for the department.* Provides support of Care Coordination and Emergency Department policies, procedures, and guidelines.* Is the liaison person between nursing and ancillary departments. Does tasks such as ensure maintenance requests have been completed, assists in finding lost belongings and other duties as requested.* Completes room reservations.* Orders supplies as indicated.
• Maintains skills and current knowledge of secretarial processes and equipment to meet the needs of the position.* Must be self-motivated toward continued professional growth and development.* Continually strives to maintain expertise in secretarial processes and equipment to enable enhancement with assignments.* Key operator for copy machine.* Able to troubleshoot smaller problems with office machines before repair service is required.* Requires minimal direction on routine and non-routine tasks.* Stays abreast of changes/innovation in software or functions of the systems, using them to the highest advantage.* Develops new skills that will improve the quality and efficiency of job duties.* Efficiently conducts library and internet searches as directed.* Approaches problems with systematic and critical thinking, considers issues from all angles and offers suggestions/solutions that assist with projects.* Monitors