ESSENTIAL FUNCTIONS:
(The essential functions listed below are not intended to reflect all duties that may be assigned to this classification. The District may augment duties and/or essential functions at its discretion. Additionally, some incumbents may not perform all Essential Functions.)
1. Act as the system super user for business systems, such as, Prosight, MS Project, PROCORE, SharePoint, and Oracle. Audit and maintain accuracy of databases through updates; input, import and integrate data from other sources (e.g., GIS, Access); develop technical reports; and provide training to users.
2. Audit and track Expenditures to Budget, and prepare periodic project update reports to the Project Delivery Team that may be forwarded on to stakeholders at key points in the project.
3. Coordinate the development of enhanced cross-departmental collaboration for integrated project planning, scoping, and delivery. Coordinate and facilitate efficient planning, coordination, and scheduling and execution of team meetings. Serve as a liaison with internal and external stakeholders 
4. Provide complex assistance to team by tracking contracts and program schedules, following up on action items from team meetings and participating in and/or leading project teams.
5. Support senior managers and internal and external partners by scheduling and preparing meetings, and coordinating required appointment materials, including agendas, presentations, print and digital media. 

 6. Post meeting minutes, presentations, and action items on TEAMS site 

 7. Coordinate with Communication Resource team to draft materials and disseminate information on team activities internally.

 8. Coordinate final handoff of construction related documents to the appropriate owners for maintenance needs, verify items such as GIS mapping have been updated or assist in providing guidance to correct.