Essential Job Duties and Responsibilities:

• Perform all work in compliance with company policy and within the guidelines of the bioMerieux Quality System.
• Provides confidential administrative support to GM and Head of Clinical Operations-North America and their respective teams. 
• Works closely and coordinate with Chief of Staff to prepare for key meetings, create presentations, content and communications

• Includes but is not limited to the following activities:
  • Calendar management, scheduling and arranging meetings in a dynamic and agile manner is a critical and key component of success in this role
  • Assesses competing priorities and makes balanced judgments based on the needs of the senior managers. Proactively communicates all relevant issues and potential conflicts.
  • Manages and screens phone calls
  • Manages complex travel agendas
  • Completes and submits expense reports
  • Creates and develops Excel spread sheets
  • Coordinates company events/meetings
  • Creates confidential documents 
  • Maintains highly confidential information
  • General office management
  • Manage yearly functional agenda
  • Participate to the department continuous improvement initiatives.
  • Manage administrative orders and building requests as well as IT requests
  • Prepares visitors’ agendas, reservations and travel arrangements
  • Proactively collaborates with other managers and administrative assistants to meet timelines and deliverables.
  • Presents a professional and positive attitude of the company recognizing that employees are the foundation of our success.
  • Maintains a professional demeanor and office decorum at all times. Performs duties with integrity and a high degree of ethics.
  • Supports the onboarding of Executives based in SLC who do not have SLC-based administrative support. This includes but is not limited to ordering equipment, submitting access requests and preparing office space with HR and Facilities.
  • Performs other duties as assigned.

Additional Information:

1. The Clinical Operations division of North America has about 950 employees across the US and Canada
2. The position will support the GM and Head of Clinical Operations-North America and may also provide some level of support to the next level of management inclusive of VPs and Sr. Director levels.

 Education & Experience: 

8-10 years increasing levels of executive administrative experience
Strong Outlook and calendar management skill is critical

Experience supporting Executives in Commercial Operations of a large global company highly preferred

 Knowledge, Skills & Abilities: 

• Attention to detail. 
• Strong interpersonal and writing skills to enhance interactions with customers, employees, management and supervisor
• Ability to collaborate with internal and external Executive Assistants to coordinate calendars and meetings effectively
• Adaptable and flexible to adjust to changing demands, timelines, and deliverables
• Ability to exercise independent judgment, prioritize, and take action to manage the needs of a group of senior managers who are often out of the office
• Strong team orientation to work with peers and support the company culture
• Competent in Microsoft Office (Word, Excel, PowerPoint, Outlook) to enhance productivity, efficiency, communication, and decision making
• Experience with Egencia and Concur preferred