About Filevine: Filevine is forging the future of legal work with cloud-based workflow tools. We have a reputation for intuitive, streamlined technology that helps professionals manage their organization and serve their clients better. We’re also known for our team of extraordinary and passionate professionals who love working together to help organizations thrive. Our success has catapulted Filevine to the forefront of our field—we are ranked as one of the most innovative and fastest-growing technology companies in the country by both Deloitte and Inc.

Our Mission: Filevine is building the seamless intersection between legal and business by creating a world-class platform to help professionals scale.

Job Summary: The Executive Assistant is responsible for driving the execution of strategic priorities as defined by the SVP of Go-to-Market Strategy and Enablement. Additionally, they work on diverse projects based on the company’s priorities and manage various initiatives for marketing, sales, partnerships, enablement, and leadership. They work on short-term, ad-hoc, as well as longer-term analyses and projects, map out processes and develop efficiencies and improvements, research and develop content for internal and external use, and work closely with all departments as needed to execute initiatives. From day one, the EA will immediately impact our productivity, streamlining strategic initiatives, overseeing program management, and communicating objectives between departments. In general, they work behind the scenes to solve problems, mediate disputes, and deal with issues before they are brought to the SVP.

Objectives of this Role

• Review, design, and execute on executive initiatives
• Improve current processes and coordinate organizational procedures for optimized efficiency and productivity
• Schedule, attend, and take notes during meetings
• Project manage go-to-market initiatives and ensure all deliverables are completed on time.

• Serve as liaison between staff, executives, senior leaders, and SVP, regarding team climate, project updates, proposals, and planning
• Assist the marketing department with new hires, including documentation and onboarding, and collaborating to address and resolve all employee concerns
• Oversee daily operations through collaboration with senior management and department leaders, performing an array of administrative tasks from managing calendars, generating correspondence, maintaining hard copy and electronic files, planning and coordinating QBR meetings, and booking all SVP travel and accommodations.
• Build and develop relationships with all employees for increased efficiency and effective responsiveness into existing operations, and help to define new operational strategies, working with SVP and executives on special projects
• Serve as a subject matter expert, handling inquiries and developing action plans to address them, and assist with the preparation and dissemination of communications

• Bachelor's degree in Business, Communications, or a related field
• 3 years in a business or executive management role
• Proven experience organizing and directing multiple teams and departments
• Excellent written and verbal communication
• Extremely versatile, dedicated to efficient productivity
• Experience planning and leading strategic initiatives

• Experience with presentation building
• Experience with data analysis
• Experience with budget management
• Proven success in a project coordination role
• Nimble business mind with a focus on developing creative solutions
• Strong project reporting skills, with a focus on interdepartmental communication

Cool Company Benefits:

- A dynamic, rapidly growing company, focused on helping organizations thrive 

- Medical, Dental, & Vision Insurance (for full-time employees)

- Competitive & Fair Pay

- Maternity & paternity leave (for full-time employees)

- Short & long-term disability

- Ergonomic and height-adjustable workstations for onsite employees

- Opportunity to learn from a dedicated leadership team

- Weekly Taco Lunches in the summer/fall/spring for onsite employees

- Centrally located open office building in Sugar House

- Flexible hybrid work schedules depending on the department with some departments offering fully remote positions in the United States (R&D)

- Top-of-the-line company swag