Duties and Responsibilities:

• Coordinate with managers and vendors and providers for purchase orders, contracts, and billing to ensure accuracy of invoices. 
• Sort and file purchase orders, match purchase orders with invoices, and respond to billing inquiries.
• Maintains purchase order encumbrance and spending of all grants, including Ryan White and General Revenue.
• Audit and process invoices, including invoice coding, verifying invoices are coded with the proper account numbers and grants, and recording invoices in financial information system.
• Assist with processing Accounts Payable checks, including printing checks, matching checks to invoices, distributing vendor checks, scanning, and filing.
• Performs credit card charge coding in MS Excel, matching and filing receipts.
• Maintain vendor files, add new vendors, and ensure all applicable paperwork is collected.
• Assist with gathering accurate and timely information to prepare reports for agencies and other business entities.
• Assist with monitoring grant, program expenses, and preparing documentation to support grant invoices, including budget revisions and amendments.
• Create and process journal entries for review and approval.
• Assist with payroll processing.
• Assist with monthly Financial Statements preparation.
• Assist with grant monitoring and external audits.
• Assist with logging daily cash receipts and preparing weekly deposits.
• Assist with monitoring office supplies and placing orders as needed.
• Deliver mail to the post office and pick up orders.
• Assist the Finance Director in supporting the Chief Financial Officer.
• Other duties as assigned.

Qualifications/Experience:

A bachelor's degree or higher from an accredited college or university with major coursework in accounting or related field and five (5) years of accounting experience. Must have basic accounting experience, experience auditing and processing invoices, and professional communications. Requires the ability to work in a fast-paced environment, which includes addressing several projects, and responding to the needs of multiple staff of a non-profit agency.

Preferred job-related skills: Strong commitment to ensuring the success of the agency's mission by assisting finance with data entry and other accounting functions. The position requires an individual with a basic understanding of GAAP and financial principles and terms. The Accountant will assist with the accounts payable process, assist with the grant reporting process, perform bank reconciliations and ensure accuracy of financial data, prepare and analyze financial statements, provide support in the preparation of financial reports for internal and external purposes, collaborate with the CFO to streamline accounting processes, and conduct general ledger accounting activities. The individual must be a motivated team player who can maintain efficiency and accuracy when multitasking. The candidate should possess an understanding of accounting and financial principles and have a positive attitude. The candidate should be collaborative, trustworthy, receptive to feedback, and eager to learn. Excellent verbal and written communication skills. Ability to prioritize and manage time effectively. Ability to effectively collaborate with staff and management through telephone, email, and other methods of correspondence.

We offer:

• 100% employer paid benefits (Medical, Dental, Vision, Life Insurance) for employee and dependents.
• 401K with employer match
• Competitive Salary
• Generous Paid Time Off (PTO)

EOE/ADA