Requisition No: 827308 

Agency: Management Services

Working Title: ACCOUNTANT II - 72004149

 Pay Plan: Career Service

Position Number: 72004149 

Salary: $41,500.00 - $43,000.00 

Posting Closing Date: 04/26/2024 

Total Compensation Estimator Tool

Accountant II

Division of State Group Insurance

Bureau of Financial and Fiscal Management

State of Florida Department of Management Services

This position is located in Tallahassee, FL

Position Overview and Responsibilities:

The Department is seeking a highly motivated professional to serve as an Accountant II in the Bureau of Financial and Fiscal Management.This position is essential to ensuring that state funds are accounted, reported, and monitored in accordance with state and federal laws. The incumbent would be responsible for receiving all revenues and disbursements in the unit, which include maintaining and updating electronic files for tracking receipts, processing, and resolution and managing the in-person exchange of documents with the outsourced benefit manager. Tracking the receipt, review, and submission/receipt to/from the Department of Financial Services (DFS) of premium contributions paid by Journal Transfers. The incumbent would maintain and reconcile vital daily, weekly, and monthly accounting and fiscal records. The responsibilities of this position have been developed to ensure compliance with acceptable accounting practices, controls, and separation of duties.

Specific duties and responsibilities will include, but are not limited to, the following:

• Assisting the disbursement accountant III position in the unit, which would include establishing and maintaining client vendor records in the statewide vendor file, reviewing premium related disbursement request for accuracy and completeness.
• Assisting the revenue accountant III position in the unit, which would include performing tasks associated with proper recording, reconciliation, posting and tracking of all revenues received by the division.
• Reviewing state insurance program employer premium contributions paid by journal transfer and forwarding approved documents to DFS for payment.
• Monitoring the receipt of premium payments processed by DFS to ensure posting to the appropriate trust fund.
• Preparing detail documents for paid journal vouchers and forwards to the outsource benefit manager for updating employee records.
• Maintaining and updating electronic files for tracking receipts, processing, and resolution of insurance premium refunds
• Preparing bank deposits for all premium revenues received from vendors.
• Distributing warrants and electronic funds transfer documents to the appropriate trust fund
• Maintaining fiscal records, logs, and files.
• Managing the daily exchange of documents with the outsourced benefit manager.
• Receiving and distributing disbursement warrants and electronic funds transfer statements from DMS – DFS and updating tracking logs with final disposition of received documents.
• Responsible for imaging, indexing and long-term document storage for the unit.
• Pre-Auditing premium related disbursement request
• Establishing and maintaining client vendor files and recording into the appropriate state accounting or payroll system
• Preparing and distributing accounting reports as requested or required.
• Provides cross-functional support to other DSGI work units for special projects and peak workload periods as required to support the Division’s operational needs.
• Provides prompt, professional, and courteous customer service in response to all inquiries and requests for information received by DSGI.

Knowledge, Skills, and Abilities:

• Working knowledge of generally accepted accounting principles and standards
• Data entry into various computer systems and applications
• Ability to interface with agency personnel, university personnel and benefit only customers.
• Strong organizational skills
• Ability to utilize problem-solving techniques.
• Ability to work independently and in a team environment.
• Ability to plan, organize and coordinate work assignments so that deadlines are met.
• Proficiency in using Microsoft Offices suite.

Minimum Qualifications:

• Two years of professional or non-professional accounting experience or any combination thereof and up to 60 semester or 90 quarter hours of college education provided such education includes two courses in accounting.
• Proficiency in using Microsoft Office, Word, and Excel.
• Excellent analytical skills.

Preferred Qualifications:

• Bachelor’s degree or higher education from an accredited college or university with a major course of study in accounting, finance, business, or risk management.
• One year of professional accounting experience with the State of Florida.

Our Organization and Mission:

The Department of Management Servies (DMS) is a customer-oriented agency responsible for managing the various business and workforce-related functions of state government. Under the direction of Governor Ron DeSantis and DMS’ Executive Leadership Team, the agency oversees the real estate, procurement, human resources, group insurance, retirement, technology, telecommunications, private prisons, fleet, and federal property assistance programs utilized throughout Florida’s state government. It is against this backdrop that DMS strives to demonstrate its mission, “We serve those who serve Florida.” Under the leadership of DMS Secretary Pedro Allende, DMS’ employees embody four pillars on a daily basis: lead by example, serve with excellence, create efficiencies, and challenge the status quo.

Special Notes:
DMS is committed to successfully recruiting and onboarding talented and skilled individuals into its workforce. We recognize the extensive training, experience, and transferrable skills that veterans and individuals with disabilities bring to the workforce. Veterans and individuals with disabilities are encouraged to contact our recruiter for guidance and answers to questions through the following provided email addresses:DMS.Ability@dms.myflorida.comDMS.Veterans@dms.myflorida.comAn individual with a disability is qualified if he or she satisfies the skills, experience, and other job related requirements for a position and can perform the essential functions of the position with or without reasonable accommodation. Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must contact the DMS Human Resources (HR) Office at (850) 488-2707. DMS requests applicants notify HR in advance to allow sufficient time to provide the accommodation.
Successful completion of background screening will be required for this position.

The State of Florida is an Equal Opportunity Employer/Affirmative Action Employer, and does not tolerate discrimination or violence in the workplace.

Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center (1-866-663-4735). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation.

The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act.

VETERANS’ PREFERENCE. Pursuant to Chapter 295, Florida Statutes, candidates eligible for Veterans’ Preference will receive preference in employment for Career Service vacancies and are encouraged to apply. Certain service members may be eligible to receive waivers for postsecondary educational requirements. Candidates claiming Veterans’ Preference must attach supporting documentation with each submission that includes character of service (for example, DD Form 214 Member Copy #4) along with any other documentation as required by Rule 55A-7, Florida Administrative Code. Veterans’ Preference documentation requirements are available by clicking here. All documentation is due by the close of the vacancy announcement.