Requisition No: 823805 

Agency: Department of Education

Working Title: ACCOUNTANT I - 48006151

 Pay Plan: Temp

Position Number: 48006151 

Salary: $15.75 - $17.00 hourly 

Posting Closing Date: 04/19/2024 

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The Mission of the Division of Vocational Rehabilitation is "to help people with disabilities find and maintain employment and enhance their independence." Our Vision is "to become the first place people with disabilities turn when seeking employment and a top resource for employers in need of qualified employees."

For additional information regarding the position, please contact:

Tara Kent Jackson

OMC Manager

Bureau of the Comptroller

Tara.Jackson@fldoe.org or 850-245-0401

Employees of the Department of Education are paid on a monthly pay cycle. 

Job Description

This position is an OPS temporary accounting position that is in the Division of Vocational Rehabilitation’s (DVR) Financial Payments Section that is administratively assigned to the Bureau of the Comptroller. This position is primarily responsible for receiving warrants from the State Comptroller’s office and mailing those warrants with the respective vendor remittance invoice. All duties of this position must be performed in compliance with the mandatory requirements of Section 215.422, Florida Statutes, Chapter 3A-20, Florida Administrative Code.

Specific Responsibilities

• Receives and matches state warrants with Comptroller’s check register.
• Receives and mails warrants for MFMP, Client Services, Travel and Contract payments.
• Maintain pending voucher files copies and box paid vouchers for record storage.
• Matches warrants with documentation to mail to vendors once received from the State Comptroller’s office.
• Ensure the addresses are correct on warrants before they are mailed.
• Track unpaid vouchers using the state adopted accounting and financial management, general ledger accounting system.
• Responds to inquiries concerning unpaid vouchers and retrieves information as needed. If unpaid after 5 days, is required to follow-up with the State Comptroller’s office to ensure payment is within F.S. accounting guidelines.
• Processes cash refund research request.
• Research and provide all documentation requested by Revenue Management for cash refunds.
• Maintains a log of all cash refunds received.
• Copy and file all cash refunds received in appropriate voucher folder.
• Assist with processing authorization invoices for payment.
• Maintains a variety of complex ledgers and journals.
• Prepares a variety of complex fiscal statements and reports.
• Performs other duties as necessary.
• Attendance at work is an essential job function.

Knowledge, Skills & Abilities

• Knowledge of accounting principles, practices and procedures.
• Knowledge of basic arithmetic.
• Knowledge of office procedures and practices.
• Knowledge of the methods of data collections.
• Ability to perform basic arithmetical calculations.
• Ability to prepare financial statements and reports.
• Ability to analyze and interpret accounting data.
• Ability to review fiscal data for accuracy and completeness.
• Ability to post, balance and reconcile fiscal records.
• Ability to prepare and maintain a variety of accounting records.
• Ability to utilize problem-solving techniques.
• Ability to work independently.
• Ability to communicate effectively.
• Ability to plan, organize and coordinate work assignments.
• Ability to establish and maintain effective working relationships with others.
• Ability to understand and apply applicable rules, regulations, policies and procedures relating to an accounting program.

BENEFITS INFORMATION

OPS employees do not participate in state group insurance or the state retirement system.

OPS employees may participate in the State of Florida 457 Deferred Compensation Plan.

OPS employees may wish to inquire into the following state programs:

The “Florida Discount Drug Card” program: http://www.floridadiscountdrugcard.com

The “Cover Florida” Health Care Access program: http://www.coverfloridahealthcare.com

The “Florida KidCare” Health Insurance program: http://floridakidcare.org 

BACKGROUND SCREENING REQUIREMENT

It is the policy of the Florida Department of Education that applicants for employment/volunteer undergo Level 2 background screening in accordance with the requirements of Chapter 435, Florida Statutes, as a condition of employment or being permitted to serve as a volunteer. No applicant for a designated position will be employed or permitted to volunteer until the level 2 screening results are received, reviewed, and approved by the Department.Level 2 background screening shall include, but not be limited to, fingerprinting for statewide criminal and juvenile records checks through the Florida Department of Law Enforcement, and federal criminal records checks through the Federal Bureau of Investigation and may include local criminal records checks through local law enforcement agencies.

APPLICATION NOTES

Candidate Profile (application) must be complete in its entirety.

• Include supervisor names and phone numbers of all periods of employment.
• Account for and explain any gaps in employment so that the hiring process is not delayed. Gaps of employment 3 months or more MUST be addressed on application.
• Experience, education, training, knowledge, skills and/or abilities as well as responses to pre-qualifying questions must be verifiable to meet the minimum qualifications.
• It is unacceptable to use the statement “See Resume” in place of entering work history.
• Periods of employment should be entered with the most recent/current listed first.

• If claiming Veteran’s Preference, candidate MUST attach supporting documentation (DD214).
• If claiming Right to Interview, candidate MUST attach a copy of your official layoff letter when applying.
• All documentation is due by the close of the vacancy announcement.

If you experience problems applying online, please call the People First Service Center at (877) 562-7287

SPECIAL REQUIREMENTS

You will be required to provide your Social Security Number to conduct required verifications.

Selective Services System (SSS)

Male applicants born on or after October 1, 1962, will not be eligible for hire or promotion in the Other Personal Services (OPS) or Career Service, or appointment in the Selected Exempt Service (SES) or Senior Management Service (SMS) unless they are registered with the Selective Service System (SSS) before their 26th birthday, or have a Letter of Registration Exemption from the SSS. Verification of Selective Service registration will be conducted prior to hire. For more information, please visit the SSS website: http://www.sss.gov.

The State of Florida is an Equal Opportunity Employer/Affirmative Action Employer and does not tolerate discrimination or violence in the workplace.

Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center (1-866-663-4735). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation.

The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act.

VETERANS’ PREFERENCE. Pursuant to Chapter 295, Florida Statutes, candidates eligible for Veterans’ Preference will receive preference in employment for Career Service vacancies and are encouraged to apply. Certain service members may be eligible to receive waivers for postsecondary educational requirements. Candidates claiming Veterans’ Preference must attach supporting documentation with each submission that includes character of service (for example, DD Form 214 Member Copy #4) along with any other documentation as required by Rule 55A-7, Florida Administrative Code. Veterans’ Preference documentation requirements are available by clicking here. All documentation is due by the close of the vacancy announcement.

The State of Florida is an Equal Opportunity Employer/Affirmative Action Employer, and does not tolerate discrimination or violence in the workplace.

Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center (1-866-663-4735). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation.

The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act.