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Description
Beyer Blinder Belle, an award-winning architecture and planning firm with offices in Boston, New York City, and Washington DC, is seeking an experienced and highly motivated Office Coordinator who can wear multiple hats to support a dynamic business. Working in a collaborative and energetic environment, this role will include coordinating with Boston leadership to provide administrative support, liaising with Marketing, IT, and Human Resources, and taking on special projects as applicable.
Responsibilities:
· Administrative – Provide executive administrative assistance to studio leadership, including meeting planning and project administration. Greet guests, monitor visitors, and provide meeting support.
· Office Culture and Employee Experience- Provide organizational support to the studio to ensure studio support for and participation in firmwide activities. Organize regular studio meetings and morale events.
· Office Services- Track expense reports, assist with calendars, book meetings, organize contacts, and support leadership with event planning.
Collaborate with the following teams or departments:
· IT – Assist the IT Director with workstation setup, remote assistance support, and staff onboarding.
· Marketing- Assist Marketing in closing out proposals, networking by conducting research creating bios on meetings, and maintaining accurate project information.
· HR – Assist the HR Director and Director of the Boston office with scheduling Performance Evaluations. Collaborate with Studio Coordinators firmwide, updating the Boston office Studio credentials in the Deltek database and following up on renewal actions where applicable.
Required Skills and Experience
The successful applicant is an organized self-starter with strong time management and is looking to forge an exciting and challenging role for themselves. The Office Coordinator must be able to work on multiple assignments simultaneously; the coordinator will be attentive to detail and have strong written and oral communication skills. The successful candidate will be empathetic and respectful of others and able to garner the trust and confidence of the staff through professionalism in all interactions. This person will be able to work independently within a team environment, stay focused under pressure to meet commitments, set priorities, and adapt to changing deadlines at short notice. Hands-on experience with office equipment (e.g., 3D printers, copiers, computers) is a plus.
Minimum of five years of administrative experience, preferably in a design or related creative environment; proficiency in Microsoft Word and Excel. Familiarity with Deltek and Creative Suite is a plus. The ability to occasionally work a flexible schedule (before 8:30 am or after 5:30 pm) is preferred.
This is a full-time position with excellent benefits. The salary is commensurate with experience and ability, ranging between $58,500 and $65,000 per annum, excluding bonuses and other benefits. Qualified candidates are encouraged to apply by submitting a resume, cover letter, and salary requirements.
As an equal-opportunity employer, we are committed to a diverse workforce.
Full Time
Business Services
$91k-118k (estimate)
01/04/2024
04/21/2024
bbarch.com
Washington, DC
<25
Business Services
The job skills required for Office Coordinator include Administrative Support, Scheduling, Time Management, Planning, Leadership, Commitment, etc. Having related job skills and expertise will give you an advantage when applying to be an Office Coordinator. That makes you unique and can impact how much salary you can get paid. Below are job openings related to skills required by Office Coordinator. Select any job title you are interested in and start to search job requirements.
The following is the career advancement route for Office Coordinator positions, which can be used as a reference in future career path planning. As an Office Coordinator, it can be promoted into senior positions as an Administrative Assistant III that are expected to handle more key tasks, people in this role will get a higher salary paid than an ordinary Office Coordinator. You can explore the career advancement for an Office Coordinator below and select your interested title to get hiring information.
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Step 1: Understand the job description and responsibilities of an Accountant.
Quotes from people on Office Coordinator job description and responsibilities
Office Coordinators perform a number of administrative support and customer service tasks to ensure efficient operation of their office environment.
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Developed communication skills help office coordinators provide excellent service to customers and support to employees.
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Also known as an office supervisor, the office coordinator ensures that administrative tasks are completed and that employees are supported with supplies or documentation needed.
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An office coordinator assists the accounting department with monthly reconciliations, keeps track of all office expenditures and maintain monthly rents and service contracts for the office.
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Performing daily administrative activities of office operations such as managing filing systems and Updating paperwork.
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Step 2: Knowing the best tips for becoming an Accountant can help you explore the needs of the position and prepare for the job-related knowledge well ahead of time.
Career tips from people on Office Coordinator jobs
When office coordinators accept roles with new employers, they usually receive more training.
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Extremely possess the good listening ability.
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Always Be Available as a Mentor.
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A good office coordinator should be able to delegate work based on the strengths of each team member.
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