Department: Human Resources
Pay Band: # 4
FLSA Status: Non-Exempt

Human Resources Assistant

Job Description
Role:
Under the direct supervision of the Human Resources Manager, the Human Resources (HR)
Assistant is responsible for administrative functions that support the day-to-day operations of the Human Resources Department along with its departmental goals and objectives.

Essential Functions:

• Prepare and maintain job postings and advertisements, process employment applications, schedule interviews, and coordinate random drug screenings within the 24-hour requirement, along with other tests and background checks for prospective employees.
• Answer the telephone and communicate with staff and the public in a professional, courteous, and friendly manner to support the BRWA’s core values. Handle all inquiries within the scope of knowledge and responsibility.
• Assist in coordinating and preparation of HR activities and company training including but not limited to setting up training rooms, notifying employees/staff of times and places, maintaining training records, etc.
• Complete employment verifications within three business days of receipt.
• Create and maintain new hire orientation packages, I-9 verification, enter personnel information into the HRIS system, schedule and perform new hire orientation, and verify that all new employee documents are properly completed in a timely manner for payroll processing.
• Create, organize and maintain employee records with the required retention schedule.
• Perform research, organize data, draw conclusions and communicate results on HR- related information and data as needed or assigned.
• Prepare and organize HR documents, research, reports, data, and correspondence on HR- related issues as needed.
• Assist employees applying for FMLA or leave and completing required forms, tracking and follow-up as required.
• Assist with employee benefits, including annual open enrollments and other health benefits.
• Assist as an employee liaison of benefit programs by helping employees fill out appropriate forms to enroll, change, drop, or apply for benefits and by communicating benefit information to employees.
• Assist with tracking and filing documentation of performance evaluations, probationary periods, and terminations. Follow-up with the management team for missing documents or requirements.
• Assist with administrative duties in order to meet departmental goals, objectives, and deadlines. Assist with company-wide committee facilitation and participation.
• Perform other duties as assigned by Human Resources Manager.

Minimum Qualifications:

• High School Diploma required. Associate’s degree with related studies preferred.
• At least 1-2 years of HR experience in a position with similar duties and responsibilities.
• Must possess strong organizational and communications skills, both verbal and written, so as to be able to effectively communicate with all parties involved in a project and maintain clear and logical records in both digital and hard copy files.
• Ability and willingness to exercise tact, diplomacy, and courtesy when dealing with employees and the management staff within the organization and with the general public.
• Must possess strong computer skills, including proficiency in the use of Microsoft Office Products and Adobe Acrobat®.
• Must possess a valid Virginia driver’s license with a good motor vehicle driving record.
• The ability to establish and maintain effective positive working relationships with staff, management, customers, all Authority departments, and other governmental entities.
• The ability to develop, interpret, and apply policies and procedures.
• The ability to analyze situations appropriately and adopt appropriate courses of action.
• Must maintain high standards of confidentiality.
• Other skills and knowledge that demonstrate the ability to do the job.

Additional Information:

• This position has no supervisory responsibility.
• This position typically requires working full-time Monday through Friday from 8:00 am to 5:00 pm with a one (1) hour lunch break.
• This position occasionally requires overtime and flexibility with its regularly scheduled hours.

Pay: $18.00 - $20.00 per hour

Benefits:

• Dental insurance
• Employee assistance program
• Employee discount
• Flexible schedule
• Health insurance
• Health savings account
• Life insurance
• Paid time off
• Professional development assistance
• Referral program
• Retirement plan
• Tuition reimbursement
• Vision insurance

Schedule:

• 8 hour shift
• Monday to Friday
• No weekends

Work Location: In person