Summary:

Beal Bank is currently seeking an Executive Assistant within our accounting department to support the Chief Accounting Officer (CAO). The ideal candidate will be a proactive problem solver with exceptional communications skills and meticulous attention to details. This person should have experience working in an office environment, performing administrative duties and providing support to managers and team members. Given the dynamic nature of the executive landscape, we rely on executive assistants to be flexible and consistent while maintaining the confidentiality and the integrity of high-level systems and operations.

Essential Duties & Responsibilities (include but not limited to):

• Manage scheduling for CAO, including agenda, mail, phone calls and other logistics
• Coordinate complex scheduling and calendar management as well as content and flow of information to senior executives
• Provide administrative and office support, such as spreadsheet creation and Powerpoint presentations
• Maintain electronic filing systems as well as contact and other databases
• Prepare draft communications of behalf of CAO
• Review and compare documents (i.e., legal, procedural or policies)
• Maintain professionalism and strict confidentiality with all materials and information
• Organize team communications and plan events
• Perform various weekly or monthly duties as assigned, including spreadsheets, Powerpoint presentations and other communications
• Compile financial data utilizing Excel and/or Powerpoint
Other duties as assigned by manager

Qualifications (Education, Computer Skills, Certifications, Etc.):

• Five or more years of experience in an administrative role reporting directly to upper management
• Acute attention to detail
• Excellent written and verbal communications skills
• Strong time-management skills with an ability to organize and multi-task
• Proficiency with office productivity tools and an aptitude for learning new software and systems
• Intermediate to advanced experience with Excel, Word, Powerpoint and Visio
• Flexible team player, willing to adapt to changes and unafraid of challenges
• Ability to maintain confidentiality of information related to company and its employees
• Experience in developing internal processes and filing systems
• Experience with Mailmerge
Able to work with large groups as position will support a large department

Benefits options include:

• Medical, dental and vision coverage
• 401K with company match
• 10 paid holidays
• Accrue up to 17 vacation/sick days per year in your first year on a pro rata basis
Applicant may be eligible for annual discretionary bonus

No relocation assistance provided.

If you are looking to be a part of a winning team and meet the above requirements, we look forward to hearing from you.

Beal is an Equal Opportunity employer. All qualified applicants will receive consideration for employment without regard to their protected veteran or disabled status and will not be discriminated against.

All applicants have rights under federal employment laws. To view your rights and government notices on the Family Medical Leave Act (FMLA), the Equal Employment Opportunity (EEO) and the Employee Polygraph Projection Act (EPPA), please see the following Department of Labor links: FMLA EEO EPPA

Notice to California Residents: Beal Bank, Beal Bank USA, Beal Service Corporation, Beal Nevada Service Corporation, CLMG Corp., or CSG Investments, Inc. may collect personal information about you as part of the job application or employment process. Please see our California Consumer Privacy Act Policy at www.bealbank.com/CCPA-Policy for details.