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The HR Operations Specialist plays a pivotal role on the HR team in shaping our HR landscape by leading the development, implementation, and execution of our overall HR Operations processes. In this role, the individual is responsible for many administrative processes and tasks that keep HR running. These include maintaining our HRIS (ADP WorkforceNow), payroll management, data entry, and overall HRIS maintenance.
In this role, they are also responsible for implementing and maintaining core HR processes and approaches, while working to manage and improve HR Operations workflows that support the team and broader organization. The HR Operations Specialist has an exciting opportunity to make a significant impact on our firm's future.
MAJOR DUTIES AND RESPONSIBILITIES
HR Operations, Processes, and Transactions

• Responsible for executing all HR transactions and administration and supporting the HR team across all HR service categories including Oracle data maintenance, scorecards, reporting and more.
• Partners with the CHRO to drive HR Systems and Operations Strategy through design, implementation, and administration of HRIS systems and core HR processes.
• Supports Core HR, Time and Attendance, Payroll, Performance Management, Recruiting, Learning Management, and all other HR-related programs.
• Manages streamlined HR Operations, including core HR processes, transactional efficiencies, and continuous process improvement.
• Acts as the SME for HR systems, reporting, data integrity, and process efficiency.
• Assists with accurate configuration of workflows, user interfaces, and all other aspects of ADP WorkforceNow to optimally support the breadth of HR business needs. Aspects include Core HR Processes (Payroll, Benefits, Compensation, Self-Service, Compliance, Time, and Attendance) and Talent Management (Onboarding, Recruiting, Performance Management, Success Planning, Career Development, Learning).
• Collaborates with the training team to develop user procedures, guidelines, and documentation. Trains internal HR resources on new processes/functionality.
• Assists with training initiatives on how to use ADP WorkforceNow (Self-Service, Talent Management, Learning Management).
• Maintains awareness of current trends in HR systems with a focus on product and service development, delivery, and support, and applying key technologies.
• Identifies process and workflow improvements and optimize the functionality of our HR systems and core operational processes.

Payroll Aspects

• Provides payroll data inputs to the external payroll service partners to accurately calculate salaries, benefits, tax deductions, commissions, etc.
• Investigates and resolves any discrepancies in payroll prior to payroll approval with ADP Comprehensive Services.
• Point of contact for employees and managers for payroll-related inquiries and implements an efficient process to respond to frequent questions.
• Ensures controls are properly performed within the payroll process.
• Ensures accurate funding of employee 401k and HSA for each payroll.
• Ensures payroll compliance with federal and state laws, regulations, internal policies and procedures.

HRIS Data Integrity and Reports

• Ensures integrity of employee data for compliance and reporting
• Creates and maintains custom reporting.
• Updates and maintains employee databases.
• Proactively conducts audit activities to ensure data integrity within the HRIS system.

EXPERIENCE/CREDENTIALS

• Bachelor's degree; Human Resource Management, Business Administration, or relevant field.
• 5-7 years of HR Operations experience.
• Minimum 3 years of payroll experience.
• Must have experience with ADP WorkforceNow HRIS.
• Proficient in Microsoft Office, especially PowerPoint, Outlook, and Word; advanced proficiency in Excel.
• Familiarity with HR policies and procedures.

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