We are looking for an experienced Executive Assistant to join our Global team.

This is an opportunity to get a hands-on view of what it takes to grow and run a multi-million-dollar organization in the fast-paced and high-stakes world of Public Relations and Communications with a firm serving the Fortune 500. This role will provide top-level support to the Global CFO and two additional high level executives, making it ideal for someone who desires to be a true partner to the business.

The Executive Assistant will be responsible for managing executive scheduling of meetings (client, internal, intra-agency, and holding company), booking travel, and preparing expenses for submission to finance. They will oversee daily calendars and inboxes, prioritizing and preparing weekly and daily overviews of all commitments and making adjustments as necessary to ensure the most efficient use of time. Additionally, they will create decks for presentations, support internal communications, and provide background research on clients and industries in preparation for C-suite meetings.

Ideally, you will have experience working within a large organization for senior-level executives and possess the professional traits of diplomacy, discretion, and foresight. You will also have deep project management skills, extreme attention to detail, and demonstrated problem-solving success. The ability to remain calm under tight deadlines and manage multiple competing obligations is critical.

What you'll be doing:

• Managing the executive’s calendar, including scheduling meetings, conferences, and appointments.
• Organizing travel arrangements, including flights, accommodations, and itineraries.
• Handle correspondence, including emails and phone calls.
• Prepare and edit documents, presentations, and reports as needed.
• Assist in preparing for meetings, including drafting agendas and collating documents.
• Contribute to planning and project management for key initiatives.
• Facilitate communication from the executive to staff and vice versa.
• Assist in tracking and monitoring the progress of strategic objectives.
• Coordinate and organize internal and external events, including logistics, guest lists, and venue selection.
• Prepare meeting materials and ensure the executive is well-prepared for all engagements.
• Keeping the executive advised of time-sensitive and priority issues, ensuring appropriate follow-up
• Take minutes during meetings and follow up on action items.
• Build and maintain strong relationships with internal and external stakeholders.
• Represent the executive in a professional manner in all interactions.
• Manage and prioritize meeting requests and inquiries directed to the executive.
• Prepare, reconcile and submit expense reports and budgets related to the executive office.
• Assist in financial planning and analysis as required.
• Other additional and/or alternative duties as assigned from time to time, including supporting other departments or Executives as needed.

Experience that contributes to your success:

• Several year experience supporting senior level executives
• Demonstrated planning and organisational skills.
• Demonstrated administrative experience with an ability to carry out all office functions proficiently, and to complete quality work on a timely basis.
• Exceptional organizational and time-management skills.
• Excellent verbal and written communication skills.
• Excellent attention to detail and interpersonal skills.
• Ability to handle sensitive and confidential information with discretion.
• Strong interpersonal skills and ability to work well with people at all levels.
• Proactive and self-motivated with a high level of professionalism.
• Flexibility and adaptability to manage changing work requirements and varying volumes of work.
• Proficiency in Microsoft Office365 Suite required, especially Outlook, Teams, SharePoint, PowerPoint, Excel, Word, and other features.
• Exposure to Maconomy, Ariba, Concur, WorkDay preferred but not necessary.
• Prior experience as an Administrative Assistant or providing administrative support to executive leadership in a global organization preferred but not necessary.
• Knowledge of multiple languages is a plus.

About BCW

BCW is the global leader in communications, built to create value for our clients through reputation. With highly specialized teams, industry-leading technologies and breakthrough creative, we help brands and businesses redefine reputation as a competitive advantage, so they can lead today and into the future.

BCW's commitment to moving people starts with our employees. You’ll find ways to ignite your growth while doing meaningful work for exceptional clients in an environment that prioritizes your success, compels collaboration and celebrates learning. We’re committed to moving our people forward in their careers and helping them grow as people and professionals.

We wholly believe that our diversity is our strength and feeds the creativity critical to success, so Inclusion, Diversity, Equity and Accountability (I.D.E.A.) are embedded into everything we do for our people, agency, clients and the communities we serve. We strongly encourage applications from talent across all dimensions of race/ethnicity and the LGBTQIA spectrum, differently abled and veteran communities.

BCW is an Equal Opportunity Employer, EEO, AAE, MF/Disability/Vet, and we are proud of our diverse workforce. For more information, visit bcw-global.com.

Some of the perks of working at BCW:

• Hybrid work environment that offers the flexibility and balance of working from home 1-2 days a week.
• Paid time off for vacation, sick and personal days, as well as Summer Fridays. Our Flexible Holiday Policy includes paid holidays inclusive of Juneteenth and World Mental Health Day, with the option to swap out a company holiday for another personally significant day. We also offer paid time off for voting, jury duty, bereavement and school leave. In addition, our offices are closed for Winter Break between Christmas Eve and New Year’s Day.
• 12 weeks paid Parental Leave to bond with your new child, also inclusive of adoption and foster care
• Wellness benefits including healthcare, vision, dental and pet insurance, as well as free virtual or in-person counselling for mental health.
• 401K Savings and Investment Plans
• Commuter benefits using pre-tax dollars per month to pay for eligible commuting & parking expenses
• WPP Employee Discount Program based on client roster
• Career growth opportunities through continued education, training & development courses, and BCW’s Career Pathing program
• Employee Resource Groups that provide our employees the platform to network, build key leadership skills, gain greater visibility and access to senior leadership, have an impact at BCW and the outside community and accelerate their careers.

The base salary for this position at the time of this posting may range from $100,000.00 to $110,000.00. Individual compensation varies based on job-related factors, including location, business needs, level of responsibility, experience, and qualifications. We offer a competitive benefits package, click [here] for more details

Our organization participates in E-Verify. E-Verify is an Internet-based system that compares information from an employee's Form I-9, Employment Eligibility Verification, to data from U.S. Department of Homeland Security and Social Security Administration records to confirm employment eligibility.