Our client, a privately-held investment firm in lower Midtown is looking for an Executive Assistant to provide support to 1 Partner. They should also be well versed in scheduling meetings across various time zones, planning travel and processing expense reports in various currencies. Confidentiality, ability to multitask and a strong work ethic are imperative to succeed in this role.
RESPONSIBILITIES

• Provide comprehensive administrative support to Partner
• Conduct advanced gatekeeping; independently prioritize and track meeting/call requests and reroute as necessary
• Manage constantly changing executive calendars, including detailed planning of meetings, conference calls and personal matters across multiple time zones
• Coordinate frequent international and domestic travel
• Liaise between other Departments and Teams
• Process complex monthly expense reports
• Update and maintain contacts and entries in Salesforce
• Help coordinate client events/dinners including: venue sourcing, menu planning, RSVPs and more 
• Work on specific team projects as needed

 
QUALIFICATIONS

• 5 years of experience as an Executive Assistant supporting multiple executives and/or senior team members
• Superior communication skills, unquestioned integrity, and the experience, confidence and presence to work directly with Partners and portfolio/prospect companies
• Strong time management skills; ability to handle multiple concurrent assignments with a high degree of accuracy and meet deadlines in a high-pressure environment
• Positive attitude, no task too big or too small
• Desire and capability to work as a team player
• Highly motivated, self-driven, solution and detail-oriented
• Able to work well in an ever-changing environment
• Outlook proficiency is a must
• Experience with Salesforce and/or Monday.com is a plus 

HOURS
9am-6pm w/flexibility after hours from phone 
SALARY
$120-150K base Bonus Excellent benefits/perks! 
3-4 days/week in office
 
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