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Kent Campus Hospital
STATUS: Full Time 80 Hours
SHIFT: Days
GENERAL SUMMARY:
Summary:
With oversight and direction from the Program Director & Program Coordinator, this position is responsible for the coordination and the administrative support of the program. This position will be cross trained as a coordinator to provide coverage and assistance to the Program Coordinator.
The Program Assistant is responsible for assisting the Program Coordinator and Faculty under general direction, assists in the coordination of the program in compliance with the Accreditation Council for Graduate Medical Education (ACGME) guidelines; processes registrations; coordinates the application and evaluation process; creates and maintains databases; compiles and distributes various schedules; provides administrative support.
ESSENTIAL FUNCTIONS & ACCOUNTABILITIES:
1. Provide administrative coordination to the program coordinator to include organizing program calendar, scheduling meetings, attending meetings as required and collecting various committee meeting minutes and related project materials, drafting correspondence, taking and responding to phone messages and organizing email messages.
2. Provides general administrative support (i.e. makes copies, files documents and sends/receives faxes).
3. Assists Program Coordinator in completing administrative paperwork, including Program Data Sheets, spreadsheets with information about incoming/continuing/terminating, entering schedules/ lectures/recording attendance in New Innovations.
4. Coordinate department meetings and events. Schedule and prepare meeting room and create agenda for monthly meetings, take minutes, set-up AV equipment, catering.
5. Track status of licensures, certifications and communicates updates to HR Office and GME.
6. Assists with preparation of recruiting activities applicant folder prep, room set-up, catering requirements. Assists with arranging and executing exam days.
7. Assists with set-up/breakdown of Wednesday didactics including AV set-up and catering.
8. Assists Program Coordinator with other program duties as needed.
9. All other duties as assigned within the scope and range of job responsibilities.
REQUIRED MINIMUM EDUCATION AND CREDENTIAL:
Education High School Diploma or GEDEXPERIENCE:
Required: Two (2) years of related work experience. Preferred: Four (4) years of related work experience. Experience in UME/GME setting preferred
PREFERRED EDUCATION AND CREDENTIAL:
Education Associate DegreeTo view a full list of all open position at Bayhealth, please visit:
https://apply.bayhealth.org/join/
Full Time
Ancillary Healthcare
$82k-109k (estimate)
05/22/2023
06/03/2024
bayhealthdevelopment.com
EMERYVILLE, CA
<25
2015
<$5M
Ancillary Healthcare
BayHealth is a UCSF Health and John Muir Health joint venture company focused on infrastructure development supporting the needs of the Canopy Health accountable care network, and serving as a joint strategic investment vehicle in support of the UCSF/JMH affiliation. We are deeply committed to value creation in the Canopy Health network and our shared vision with UCSF/JMH for innovation in patient experience, access, affordability and quality of care.
The job skills required for Program Assistant include Administrative Support, Scheduling, Coordination, Organizing, etc. Having related job skills and expertise will give you an advantage when applying to be a Program Assistant. That makes you unique and can impact how much salary you can get paid. Below are job openings related to skills required by Program Assistant. Select any job title you are interested in and start to search job requirements.
The following is the career advancement route for Program Assistant positions, which can be used as a reference in future career path planning. As a Program Assistant, it can be promoted into senior positions as an Administrative Assistant IV that are expected to handle more key tasks, people in this role will get a higher salary paid than an ordinary Program Assistant. You can explore the career advancement for a Program Assistant below and select your interested title to get hiring information.