Kent Campus Hospital

STATUS: Full Time 80 Hours

SHIFT: Days

GENERAL SUMMARY:

Summary:
Works collaboratively as a part of the program leadership team with the Program Director and Associate Director(s) to assure program effectiveness and continued accreditation. Manages daily operational and administrative functions of the accredited residency training program.
The position requires a comprehensive and detailed understanding of national accreditation policies and hospital policies, as well as a high degree of initiative and independent judgment.
The Program Coordinator will continually assess and direct a wide range of programmatic issues including long range planning, recruiting trainees, developing projects, analyzing administrative workflow, maintaining databases, communicating with faculty and trainees regarding a range of issues, and managing internal and external program relations.
In addition to the above responsibilities, the Program Coordinator II will be expected to accept responsibility for the training of new GME staff including, but not limited to Program Administrators and Program Assistants and assist in Institutional level projects at the request of the Institutional Administrative Director or Designated Institutional Official.

ESSENTIAL FUNCTIONS & ACCOUNTABILITIES:

1. Manages program accreditation and regulatory activities which includes understanding and maintaining up to date knowledge of current accreditation (ACGME) and board specific requirements as well as Human Resource guidelines at Bayhealth and State of Delaware policies related to employment law and medical licensure. Uses that knowledge to act on the program’s behalf during site visits, audits or other accreditation activities.
2. Collaborates with the Program Director and GME Administration to prepare and implement an annual residency budget, reviewing program budget on a monthly basis to assure charges are coded appropriately and variances are explained, reviews and approves expenses in finance software (On Base) and utilizes past and present finance data to forecast budget planning, anticipated expenses and payments.
3. In collaboration with the Program Director develops and manages the block rotation schedules, clinic schedules and didactic schedules to assure all residents meet curricular requirements required for board certification.
4. Manages program specific committees such as the Clinical Competence Committee (CCC) and Program Evaluation Committee (PEC). On an continuous basis designs, delivers and tracks evaluations and collects and measures other metrics to assure appropriate data exists for the CCC to determine if milestones are met by each resident semi- annually. Collects data and metrics annually to look at program effectiveness and drafts the Annual Program Evaluation (APE) for committee review. Oversees committee creation of an action plan for continuous improvement purposes and monitors plan to assure progress is made.
5. Manages the programs’ s recruitment processes. Facilitates and manages the necessary marketing of the residency program, conducts initial screening of applications (potentially 1000 plus applications) and coordinates the interview process for approximately 100-250 applicants. Manages post interview activities such as ranking process, match day activities and orientation of new residents.
6. Provides advanced administration for the program. Monitors resident work hours to assure compliance with ACGME requirements. Updates the residency management system as necessary. Acts as the agent of the program director with outside agencies/accrediting bodies as well as internally with other departments. Counsels residents regarding available resources, institutional and program policies and regulatory requirements.
7. Acts as an institutional resource. Provides training and mentorship to new GME Program Administrators and Program Assistants. Provides institutional project support to GME as needed.
8. Provides support to other programs as needed.
9. All other duties as assigned within the scope and range of job responsibilities.

REQUIRED MINIMUM EDUCATION AND CREDENTIAL:

• Education Bachelor Degree
  Bachelor Degree
  Bachelor Degree
  Bachelor Degree
  Bachelor Degree
  Business Administration
  Education
  Organizational Dvlp
  Health Sciences
  Related field
• Credential

EXPERIENCE:

Required: Five (5) or more years combined experience in medical education, project management, general management or accreditation role with continually increasing program management / leadership responsibilities, at least 2 of which should be in a GME setting. Preferred: Five (5) or more years GME/UME specific experience with continually increasing management and leadership responsibilities. Experience in managing a busy office environment and supervising others (direct or indirect reports). Experience in higher education, undergraduate medical education, graduate medical education, or hospital administration.

PREFERRED EDUCATION AND CREDENTIAL:

• Education Master Degree
  Master Degree
  Master Degree
  Master Degree
  Master Degree
  Business Administration
  Education
  Organizational Dvlp
  Health Sciences
  Related field
• Credential

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