19 Management Analyst Jobs in Rockville, MD
AXLE is Hiring a Management Analyst Near Rockville, MD
(ID: 2024-5020)
Axle is a bioscience and information technology company that offers advancements in translational research, biomedical informatics, and data science applications to research centers and healthcare organizations nationally and abroad. With experts in biomedical science, software engineering, and program management, we focus on developing and applying research tools and techniques to empower decision-making and accelerate research discoveries. We work with some of the top research organizations and facilities in the country including multiple institutes at the National Institutes of Health (NIH).
Axle is seeking a Management Analyst to join our vibrant team at the National Institutes of Health (NIH) supporting the National Institute of Allergy and Infectious Diseases (NIAID) located in Rockville, MD.
Benefits We Offer:
- 100% Medical, Dental & Vision Coverage for Employees
- Paid Time Off and Paid Holidays
- 401K match up to 5%
- Educational Benefits for Career Growth
- Employee Referral Bonus
- Flexible Spending Accounts:
- Healthcare (FSA)
- Parking Reimbursement Account (PRK)
- Dependent Care Assistant Program (DCAP)
- Transportation Reimbursement Account (TRN)
Overall Position Summary and Objectives
Deliverables:
- Contractor shall provide documentation on: into IT systems; assist in preparing detailed MDA reports and present information; monitor and analyze data and quality control of data).
- Processing procurement orders and performing receiving on orders using AMBIS.
- Prepare Title 5, Title 42 and Title 38 personnel actions.
- Developing, maintaining, and utilizing database management systems, spreadsheets, SharePoint, and shared drives; providing administrative and programmatic support; communicating the progress of all ongoing projects and activities and prepare detailed action items, meeting minutes and emails; reconciling conflicting data/information; correcting errors and inconsistencies.
- Providing administrative support and preparing reports in the areas of budget, procurement, personnel, and travel.
- Coordinating and schedule meetings, workshops, and trainings for staff; and providing logistical support. - Monthly
Work Details:
- Provide administrative and programmatic support by coordinating and participating in program meetings, such as weekly team meeting and provide logistical support and preparing supporting material; facilitate and lead discussions pertaining to administrative actions and program budgets and provide recommendations; ensure coordination for multiple assignments tasks occurring simultaneously 1
- Provide technical expertise and support along with advising management in administrative areas regarding program planning and support, administrative services, quality assurance, financial forecasting, budget formulation, procurement, contract administration, property and space management, and travel 2
- Prepare and review DCR travel authorizations and vouchers for accuracy, funds availability, and compliance with federal travel regulations; develop detailed internal travel tracking spreadsheets; utilize reporting tools to track upcoming travel and ensure that outstanding vouchers are processed; develop and maintain standardized travel checklist; utilize standard operating procedures and job aides 3
- Analysis and Reconciliation Tool eDART discrepancies, including gathering and organizing information and providing workaround solutions and recommendations for issues; track the completion of numerous HR actions related to work force management, disseminate information and communicates bi-weekly QAQC results to the PPAB Program Specialist staff; ensure discrepancies are resolved within a specified timeframe 4
- Generate procurement orders and perform receiving on orders using Acquisition Management Budget Information System AMBIS; enter funding requisitions and modifications into the NIH Business Systems NBS for DCR contracts; and work with assigned Acquisition Management and Operations Branch AMOB purchasing agent to complete complex orders Verify Section 889 compliance 5
- Provides analysis and advisory services regarding management functions.
- Assist staff with processing and reconciling time and attendance in Integrated Time and Attendance System ITAS
- Prepares a variety of management and administrative studies to analyze and evaluate internal procedures, policies, processes and systems for the purpose of improving efficiency.
- Provide project management support to the DCR to include planning and development of project schedules and deliverables, tracking project milestones, managing timelines, pre-paring status reports, monitoring progress to ensure adherence to deadlines and providing logistical support
- Communicate the progress of all ongoing projects and activities and prepare highly detailed action item lists, meeting minutes and emails; reconcile conflicting data information; correct errors and inconsistencies; work with appropriate program staff to discuss resolution and workarounds including reconciling past due invoices for purchase orders; updating staff NED records; processing payroll CAN change requests; correcting data in the Fellowship Payment System (FPS) as needed; recommend the renewal of maintenance agreements for existing equipment and services
- Prepare and coordinate reporting of sensitive correspondence, written reports, memoranda, job manuals, standard operating procedures, job aides and instructions; edit publications, materials, and documents provided by others
- Reviews and comments on new or proposed changes to existing policies, procedures or systems.
- Collect data and enter monthly or quarterly input into contract IT systems; assist PPAB staff with preparation of highly detailed Management Analysis and Discussion MDA reports and present information on a monthly and quarterly basis; track budget spending and monitor expenditures using BEACON Finance and nVision; use the NIAID Agreements Tracking System NATS to process Inter- and Intra-agency agreements IAAs
- Prepare personnel actions, including recruitments, promotions, pay adjustments, realignments, conversions, and termination of appointments; enter Personnel Action Request PAR and Recruiting workflow actions into Enterprise Human Capital Management EHCM; run a variety of HR reports
- Process awards using the NIAID Awards and Recognition Processing Software ARPS to enter Special Act or Service Awards, Quality Step Increases, and Time-Off Awards
- Prepares reports in the areas of budget, procurement, HR, travel, etc.
- Monitor and analyze HR data and quality control of HR data for DCR; assist PPAB staff in reconciling Electronic Data
- Reviews policy and regulation that governs the activities performed in the program.
- Prepares reports and presentations for meetings.
- Coordinate and schedule meetings, workshops, and trainings for staff; and provide logistical support schedule conference rooms, provide meeting materials, create PowerPoint presentations, IT support, etc.
- Researches and suggests developing areas of management policy.
- Provide administrative and program support staff with travel policy, guidance and visual aide as it relates to processing of travel authorizations and travel vouchers in the Concur Government Edition CGE travel system; review all travel to ensure compliance with Federal Travel Regulations FTR
- Performs in-depth analysis and statistical comparison of organizational data and information.
- Develop, maintain, and utilize a wide variety of database management systems, spread-sheets, SharePoint, and shared drives i.e. training dashboard, BFMB IAA folder, etc.
- Assist financial managers prepare annual appropriated budget requests.
- Conduct workforce studies and provide in-depth analysis and reporting.
- Perform initial processing of training requests using the NIH Learning Management System LMS along with monitoring completion of request
1, 2, 3, 4, 5 represents priority rankings, where 1 is highest priority and 5 is lowest priority of those ranked
Minimum Education
Bachelor
Additional Qualifications:
- Business Management and Administration
- Human Resources and Personnel Management
- General Business
- Miscellaneous Business Medical Administration
- SharePoint
- MS Office
- Concur
- BEACON Finance
- BEACON HR
- Acquisition Management Budget Information System (AMBIS)
- NIH Business Systems (NBS)
- Enterprise Human Capital Management (EHCM)
- Awards and Recognition Processing Software (ARPS)
- NIAID Agreements Tracking System (NATS)
- ITAS
- Expense reconciliation, project management/planning, timekeeping, fellowship program management
- Meeting minutes/summary reports
- Meeting coordination
- Human Resources
- Procurement/Acquisitions
- Travel planning
- Data analysis
- Budget
Disclaimer:The above description is meant to illustrate the general nature of work and level of effort being performed by individuals assigned to this position or job description. This is not restricted as a complete list of all skills, responsibilities, duties, and/or assignments required. Individuals may be required to perform duties outside of their position, job description or responsibilities as needed.
The diversity of Axle’s employees is a tremendous asset. We are firmly committed to providing equal opportunity in all aspects of employment and will not tolerate any illegal discrimination or harassment based on age, race, gender, religion, national origin, disability, marital status, covered veteran status, sexual orientation, status with respect to public assistance, and other characteristics protected under state, federal, or local law and to deter those who aid, abet, or induce discrimination or coerce others to discriminate.
Accessibility: If you need an accommodation as part of the employment process please contact: careers@axleinfo.com
Job Summary
Full Time
Insurance
$77k-110k (estimate)
04/01/2024
07/06/2024
axleinsurance.com
MONSEY, NY
25 - 50
2009
Private
IZZY GREEN
<$5M
Insurance
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