Description:

Maintain/update office seating chart and phone list Answer phone - direct calls to proper person/department Track equipment inventory (Cars/trucks/van pool cars) Maintain office supply inventory -Staples office supply orders Mail/FedEx/UPS - Prepare Shipments going out/Distribute incoming mail Maintain keyfobs for employees Coordinate w/ Janitorial, Building Maintenance, Coffee Service & Shred-it Konica copier maintenance and supplies Cubicle, phone, office setup & cleaning Distribute mail, packages other employee items Schedule conference rooms Keep conference room & kitchen area clear and organized Schedule Catering for Meetings Data entry & Doc Control for Safety and Business Departments Other department special projects as needed

Skills:

Administrative support, Clerical, Microsoft office, Receptionist customer service

Top Skills Details:

Administrative support,Clerical,Microsoft office

Additional Skills & Qualifications:

Prior administrative support experience preferred Strong written and verbal communication skills Strong expertise in Microsoft Office (Word, Excel, PowerPoint, Outlook) Solid skills with peripheral technology such as printers, digital cameras, scanners and A/V equipment Previous track record of successfully meeting deadlines and project expectations Ability to work with people at all levels of the organization, including senior leadership, as needed Outstanding attention to detail and strong organizational skills Excellent ability to multitask Ability to maintain strict confidence of important, sensitive information and materials Enthusiastic team player with an interest in helping the team stay connected and working effectively together Must have proof of HSD or GED (required for paperwork)

Experience Level:

Intermediate Level

About Aston Carter:

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing double diamond winner for both client and talent service.

Diversity, Equity & Inclusion

At Aston Carter, diversity and inclusion are a bridge towards the equity and success of our people. DE&I are embedded into our culture through:

Hiring diverse talent

Maintaining an inclusive environment through persistent self-reflection

Building a culture of care, engagement, and recognition with clear outcomes

Ensuring growth opportunities for our people

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email astoncarteraccommodation@astoncarter.com ( astoncarteraccommodation@astoncarter.com) for other accommodation options.