75 Front Desk Coordinator Jobs in San Francisco, CA
ASK Staffing is Hiring a Front Desk Coordinator Near San Francisco, CA
Title: Front Desk Coordinator
Location: San Francisco, CA 94107
Job ID: 1152422
Duration: 3 Months
Work schedule: 8:00 am 5:00 pm daily. Flexible as business mandates.
Job Description:
Manage the San Francisco front desk administration and support functions for Head Quarters workplace. This position oversees the daily activities needed to ensure a functional, efficient, and safe working environment for employees.
Position responsibilities:
Facilities Management 50%
- Assign daily Facility Tickets and track completion progress
- Complete any Facility Tickets for any San Francisco site requests
- Manage access badge creation and maintenance for global offices
- Coordinate and monitor 6 th & 7 th floor Lobby Security during office hours
- Provide initial point of contact for our Subtenant requests/issues
- Liaison tour requests for 2 nd and 6 th floor space in restructure
- Manage San Francisco Shipping and Receiving
- Ergonomic program management for SF based employees, remote offices, home offices
- Emergency Response Team member
- Advise on all space planning and design of floor space and workstations.
- Perform preliminary space planning efforts to guide internal team and vendors.
- Coordinate purchasing of office furniture and equipment.
- Serve as the daily primary contact with Building Management & Building Security
- Environmental monitoring and control
- Handoff daily after hour activity planning and monitoring to Security Operations Center
- Office Administration and Operations 50%
- Expenses control: Process invoices and track expenses.
- Prepare and maintain files, reports, records and detailed departmental data.
- Coordinate monthly facility invoices with accounts receivable and the purchase order procedures
- Manage Hoteling reservations and Hoteling workstations
- Manage departments summer interns
- Receptionist responsibilities: answering of phones, voicemails, greeting visitors and customers
- Event Catering: ordering, routing and tracking of catered meals
- Handle incoming and outgoing daily requests for service
- Coordinate Emergency Procedures with Building and RVBD Team
- Oversee internal employee and equipment relocations and keep an updated roster
- Arrange New Hire & terminated employee desk management and coordinate with IT for equipment set up and removal
- Ordering office supplies and vending & pantry supplies
- Provide support and back-up to all other positions in Facilities and Administration when needed
- Excellent oral communication skills; good written communication skills.
- Good interpersonal and team working skills; able to deal positively and productively with complaints, conflicts and requests for service.
- Ability to complete basic Physical Security Classes designed for Reception
- Good analytical skills; able to accurately compile statistical data and to detect inconsistencies in data.
- Experience with access control applications
- Ability to work in a fast-paced, high-pressure environment.
- Self-starter; able to adapt to changing priorities and work on multiple projects.
- Good telephone and customer service skills helpful.
- Proficiency with computer programs (Windows, Excel, Power Point).
- High energy level and positive outlook on job and group responsibilities; initiative.
- College degree in a field related to the position.
- Minimum 5 years administrative / office experience in a fast-paced environment.
Job Summary
Full Time
$35k-46k (estimate)
05/06/2024
05/19/2024
askstaffing.com
ALPHARETTA, GA
200 - 500
1995
Private
PALLAVI V SHAH
$5M - $10M
Business Services
Related Companies
About ASK Staffing
ASK is a staffing company that provides recruitment services to IT and professional staffing on a direct-hire, temporary-to-hire and contract basis.
The following is the career advancement route for Front Desk Coordinator positions, which can be used as a reference in future career path planning. As a Front Desk Coordinator, it can be promoted into senior positions as a Front Desk Clerk, Sr. that are expected to handle more key tasks, people in this role will get a higher salary paid than an ordinary Front Desk Coordinator. You can explore the career advancement for a Front Desk Coordinator below and select your interested title to get hiring information.
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Quotes from people on Front Desk Coordinator job description and responsibilities
Avoid relying on external validation.
01/10/2022: Boulder, CO
A front office coordinator manages the front desk at an office.
01/27/2022: San Bernardino, CA
They also greet the visitors when they coming and leaving
01/10/2022: Memphis, TN
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Maintain a 90% response rate or higher.
02/14/2022: Terre Haute, IN
Create a positive author mindset.
12/19/2021: Fort Collins, CO
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03/05/2022: Asheville, NC
Step 3: View the best colleges and universities for Front Desk Coordinator.
