41 Administrative Coordinator Jobs in San Francisco, CA
Ascend is Hiring an Administrative Coordinator Near San Francisco, CA
Job Description
- Provides direct administrative support to Director, Operations (Account Manager), Chief Engineer (CE) and tenants as needed
- Serves as the main point of contact (POC) for service requests from tenants
- Entry of tenant service requests into work order system
- Ensures that 100% of the Certificate of Insurance (COI) for tenants and contractors are accurate and in compliance with standards
- Enforces compliance with insurance requirements among tenants, contractors, vendors and suppliers. Documents incidents of potential liability to property and equipment and forwards information to appropriate risk management personnel.
- Codes and splits invoices based on cost centers and services performed
- Prepares bill backs/re-bills for special tenant requests
- Prepare manual adjustment forms for all miscellaneous tenant service requests and ensure they are billed back/re-billed to tenants monthly
- Ensure engineers take monthly readings from electric meters for tenants that have supplemental units.
- Assists in management audits and prepares all files and records in preparation for the audit
- Internal and external correspondence
- Create, maintain, review, purge and forward files to appropriate storage location in accordance with company record retention policy
- Update and file all documents for vendors and tenants and ensure that contract and lease administration files are accurate and up to date
- Maintain and update tenant contact databases
- Organize departmental meeting and travel arrangements
- Enforces compliance with insurance requirements among tenants, contractors, vendors and suppliers. Documents incidents of potential liability to property and equipment and forwards information to appropriate risk management personnel.
- Manages the new tenant welcome and orientation program
- Revises and distributes updated property manuals (as needed) within the portfolio with the assistance of the property team members. Property manuals include, but are not limited to the Tenant Handbook, Team Handbook, Hazard Communication Program, Building and Tenant Emergency Response Manuals, Space Utilization Guide and Lease Summary Book
- Processes all aspects of accounts receivable
- Obtains completed W-9 forms from all vendors
- Negotiates office equipment leases and maintenance agreements while ensuring technological advancement of support systems fall within budget guidelines
- Tracks budget line items relating for administrative account purchases and resolves negative variances relative to budget
- 2 years of previous Coordinator experience with commercial real estate experience a real plus!
- Highly proficient in Microsoft Word, Excel, and Outlook.
- Professional, reliable, flexible and have a positive, can-do attitude.
- Excellent attention to detail with strong customer service skills and ability to prioritize
- Ability to communicate well in both written and verbal communication forms.
- Proactive attitude and volunteers willingly to take on additional responsibilities and assist with other team members’ projects.
- Interest in real estate.
- Bachelor’s degree and similar work experience
- Medical, Dental, and Vision
- $25 - $28/Hrly
Job Summary
Full Time
$64k-81k (estimate)
04/29/2024
05/12/2024
SUAAN JA DTOO JAK, CENTRAL
25 - 50
2015
SUPHACHAI CHEARAVANONT
$5M - $10M
Related Companies
The following is the career advancement route for Administrative Coordinator positions, which can be used as a reference in future career path planning. As an Administrative Coordinator, it can be promoted into senior positions as an Administrative Assistant III that are expected to handle more key tasks, people in this role will get a higher salary paid than an ordinary Administrative Coordinator. You can explore the career advancement for an Administrative Coordinator below and select your interested title to get hiring information.
If you are interested in becoming an Administrative Coordinator, you need to understand the job requirements and the detailed related responsibilities. Of course, a good educational background and an applicable major will also help in job hunting. Below are some tips on how to become an Administrative Coordinator for your reference.
Step 1: Understand the job description and responsibilities of an Accountant.
Quotes from people on Administrative Coordinator job description and responsibilities
They may correspond with clients and office staff, train and supervise other administrative employees and complete a number of projects and office-related responsibilities.
01/19/2022: Albany, NY
Administrative coordinators handle clerical, archiving and administrative duties and coordinate general administration within organizations.
01/31/2022: Lafayette, LA
Administrative coordinators typically organize, supervise, and facilitate this workflow. They also lead other administrative workers by assigning tasks, developing skills, and planning administrative projects.
01/20/2022: Trenton, NJ
The Administrative Coordinator has the authority to enforce the Standards of Behavior and works to ensure that the Mission, Vision and Values of the organization are upheld on a daily basis.
02/22/2022: Cincinnati, OH
They also lead other administrative workers by assigning tasks, developing skills, and planning administrative projects.
12/23/2021: Oakland, CA
Step 2: Knowing the best tips for becoming an Accountant can help you explore the needs of the position and prepare for the job-related knowledge well ahead of time.
Career tips from people on Administrative Coordinator jobs
Strong administrative assistants excel at organization, management of multiple peoples' time and expectations, and have a self-starter attitude, getting things done before others recognize the need.
02/07/2022: Memphis, TN
Knowledge on word processing using spreadsheets and travel logistics.
01/26/2022: Erie, PA
Streamlining of volunteer administrative processes
01/06/2022: Fargo, ND
Bilingual (English / Korean) administrative coordinator is a plus.
02/23/2022: Phoenix, AZ
Have at least 3 years nonprofit administrative or program support experience.
12/27/2021: Rock Island, IL
Step 3: View the best colleges and universities for Administrative Coordinator.
