Job Title: Finance Associate

Minimum Education Level: Bachelor's Degree

Duration: (11 Months)

Location: Stanford, CA

Schedule: M-F 9-6PM

PR Range: $23/hr - $27/hr.

Remote/onsite/hybrid: Hybrid minimum twice a month in-person days, but could be more if work/training necessitates more days in the office

Description:

o Maintain menu management system conventions for approximately 8,000 recipes and items,

including nutrient and measurement guidelines, and cycle production menus.

o Research, analyze, communicate, and fix invoice variances caused by system or operator error.

o Perform missing or special event payment requests to process invoices in a timely and compliant manner through the eProcurement system.

o Oversee weekly pricing file updates for item programming in eProcurement system.

o Monitor open POs in E-procurement system and send out weekly reports to operations.

o Review, process, gather, and compile accounting transactions and documents for completeness, accuracy, and compliance.

o Review transactions, support documents, journal postings, etc. for accuracy, consistency, authorizations and compliance. Monitor transactions in accounting systems for clearing and outstanding items.

o Compile, maintain, and review data and daily reports for accuracy. Generate standardized financial reports.

o Resolve transactional inquiries, escalate broader issues.

o Respond to transactional inquiries from client groups.

o May be responsible for p-card administration, processing, travel cards and expendable reimbursements.

o May establish accounts in financial systems; prepare invoices.

o Participate in new initiatives, as needed such as user testing.

o Maintain accounting/finance departmental files and desktop procedures and process documents for area of responsibility. Ensure compliance with University policies, and federal regulations and requirements.

o Identify and detail variances between flash report and month-end financial report.

o Tracking vendors rent and commission payments.

o Send Open Orders report to operators.

o Assist with balance sheet reconciliation.

o Assist with Cardinal Dollar plan 100 reconciliation.

o Assist with bank reconciliation.

o Help with create month-end folders and update List of journals.

o Update Fiscal Year to Date Third-Party monthly revenue and commission.

o Ensure timely Revel database refresh.

o Add new common use vendor to Flash report.

o Close Purchase Orders

o Liaising with AP and VMC to gather and share relevant information.

Education & Experience:

Bachelors degree or equivalent and two years work experience.

Knowledge, Skills and Abilities:

o Knowledge of basic accounting procedures.

o Ability to operate computerized office applications and accounting systems, especially being familiar with using Microsoft Office: Excel, Word, and Outlook.

o Ability to communicate information clearly and effectively to internal audiences and client

Ability to work well independently and as a team member.

o Willingness to learn and ask questions, be responsive in a customer-facing environment.

o Experience or interest in Food and Hospitality and Dining Operations

o Experience or familiarity with information systems such as Point of Sales (POS) and/or E- procurement Systems, specically foodservice-related systems a plus.

o Experience with programming items and maintaining item databases.

Job Types: Full-time, Contract

Salary: $23.62 - $27.00 per hour

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Health insurance
• Life insurance
• Paid time off
• Vision insurance

Schedule:

• 8 hour shift

Experience:

• Accounts Payable: 2 years (Preferred)

Work Location: In person