Administrative Specialist III / Executive Assistant

Location : Arkansas Tech Career Center; Russellville, Arkansas

Salary Range : $ - $28,667

Closing date : June 6, 2024

Hire date : July 1, 2024

About Arkansas Tech :

Founded in 1909, Arkansas Tech is a state supported comprehensive institution, maintaining regional accreditation from the Higher Learning Commission (HLC) and classification as a Southern Regional Education Board (SREB) level III institution.

It is the third-largest in the state with an enrollment close to 12,000 students. The Russellville campus, located in the scenic Arkansas River Valley between the Ozark and Ouachita Mountains, is just one hour from the capital city of Little Rock and boasts a charming blend of historic and modern architecture, including beautiful grounds and greenery.

Offering over 100 undergraduate and more than 25 graduate degree programs across seven academic colleges and two campuses, Arkansas Tech provides a solid educational foundation for life-long learning to a diverse community.

For more information about Arkansas Tech University and the surrounding community, please visit our website at to find our Live Here informational resources.

About the position :

The Administrative Specialist III is responsible for coordinating office activities, researching and preparing special reports, and developing, revising, and recommending administrative policies and procedures as directed by supervisor.

This position is governed by state and federal laws and institution policy.

Typical Functions :

Researches and analyzes data pertinent to work programs and / or agency / institution goals and objectives and prepares reports explaining findings and recommendations.

Assists in developing or revising policies, procedures, and directives based on research findings; submits to supervisor for approval.

Reviews and answers or prepares correspondence relating to agency / institution programs.

Interprets agency administrative directives, policies, and procedures to ensure consistent application.

Provides information, assistance, and clarifications to interested parties concerning agency / institution programs, policies, and procedures.

Assists supervisor by maintaining leave records, appointment calendar, and prioritizing incoming correspondence.

May supervise a small to medium-sized administrative support staff and evaluate the work performance of incumbents.

Performs other duties as assigned.

Knowledge, Skills, and Abilities :

Knowledge of the principles and practices of mathematics and statistics.

Knowledge of research and analysis techniques and methods.

Knowledge of work-related subject area.

Knowledge of computers and software applications.

Ability to prepare, present, and review oral and written information and reports.

Ability to research and analyze related work program information.

Ability to develop, recommend, interpret, and apply policies and procedures.

Ability to analyze financial records and prepare reports.

Ability to plan, organize, and direct the work of others.

Minimum Qualifications :

The formal education equivalent of a high school diploma; plus one year of specialized training in business management, business education, or a related field;

plus two years of experience in a specialized or a related field applicable to work performed.

Additional requirements determined by the agency for recruiting purposes require review and approval by the Office of Personnel Management.

OTHER JOB RELATED EDUCATION AND / OR EXPERIENCE MAY BE SUBSTITUTED FOR ALL OR PART OF THESE BASIC REQUIREMENTS, EXCEPT FOR CERTIFICATION OR LICENSURE REQUIREMENTS, UPON APPROVAL OF THE QUALIFICATIONS REVIEW COMMITTEE.

Preferred Qualifications :

Experience working with student data entry in Banner (or equivalent)

To be considered for Administrative Specialist III position, all applications and materials must be received and processed through our applicant tracking system Cornerstone prior to the deadline of June 6, 2024 before 6 : 00 pm central time.

Please go to to apply.

This position is subject to a pre-employment criminal background check. A criminal conviction or arrest pending adjudication alone shall not disqualify an applicant in the absence of a relationship to the requirements of the position.

Background check information will be used in a confidential, non-discriminatory manner consistent with state and federal law.

Arkansas Tech University is an AA / EOE employer committed to attracting and retaining a diverse workforce. All qualified applicants will receive consideration for employment.

Last updated : 2024-05-21