The Office of Arts Engagement and Cultural Resources (OACP) encompasses two areas and two teams of staff:The Schaefer Center for the Performing Arts team administers year-round arts programming, including the “The Schaefer Center Presents,” An Appalachian Summer Festival, and a comprehensive program of arts education programming (including the APPlause K-12 Performing Arts Series).The Turchin Center for the Visual Arts (TCVA) team administers year-round exhibition, education and outreach programming. Collectively, these programs encompass a variety of music, dance, theater, visual arts and film programming throughout the year.The office also manages both the Turchin Center and the Schaefer Center as venues for campus and community events. Key to the mission of these series is the university’s teaching mission and the goal of making high-quality arts programming accessible to all. Gifts from individual and corporate donors enable both areas to maintain standards of artistic excellence and to offer affordable access to their programs to a wide audience.The Administrative Assistant works closely with a group of 20 staff and fulfills a variety of important functions for both the Turchin Center and Schaefer Center including:Report to and provide administrative support for the Director of Business ManagementWork with the Executive Director to provide administrative support for various Advisory Councils and Committees (TCVA, Schaefer Center, AppSummer Festival), including maintenance of council records, meeting documents, minutes, etc.Supervise student employees/administrative internsLiaise between office and other departments on campus including Payroll, HR, Student Employment, Business Systems, Facilities, and others as necessaryProcess monthly and semi-monthly payroll and maintain payroll records; send email reminders for payroll deadlinesProcess non-student temporary hiring/create job postings in AppState Jobs and maintain records of hiring proposalsWork with supervisors to process student temporary employment authorizations and maintain recordsSubmit motorpool requests in the AIM workorder management systemAssessment of key/card systemSubmit work orders for Turchin Center and both administrative officesGenerate departmental invoices and depositsPrepare and distribute department’s on-campus and US mail dailyMaintain office filing systems, organization and upkeep of group spacesMaintain staff contact lists, birthday lists, other staffing recordsCoordinate departmental staff events and gatheringsProcess/order office equipment and suppliesCoordinate office reception functions, answer telephone, check voicemail and greet visitorsAdministrative support with University Advancement to keep communication receipt of gifts and track donor giving.Participate in Schaefer Center/Turchin Center for Visual Arts (TCVA) strategic planning process and weekly staff meetingsAssist with performances and special events, as neededAdministrative Support for APPlause! K-12 events includingProvide customer service to schools and groupsCreate and process invoices/payments for school groups and individual attendeesManage and record reservationsCommunicate with Parking and Traffic ahead of each performanceCreate seating chartsDistribution and collection of post-performance surveys