Location:
ESC - SuperintendentAdministrative Assistant to Associate Superintendent for Middle Schools and Student Services -
Full Time 12 months
Provide secretarial and administrative support to an Associate Superintendent; provide comprehensive program, service and office support.
Duties: Assume general office management responsibility for the Associate Superintendent. Screen supervisor’s incoming calls and mail. Independently respond to inquiries, requests for information, complaints and concerns by gathering and providing technical and routine information on district programs and services. Handle confidential information with discretion and maintain compliance with the Minnesota Data Practices Act. Schedule appointments and make arrangements for visits, meetings, and conferences for Associate Superintendent. Conduct research or otherwise compile data; compose and type correspondence; prepare technical or statistical reports and documents for principals, department directors, school board members, the public and others. Arrange meetings and conferences, schedule times, invite participants, prepare agendas and other materials, involve appropriate staff, and insure that all assigned follow up occurs, required actions are taken and deadlines are met. Respond to questions of policy and guidelines related to student transfers within and out of the District, and related elementary or secondary level issues. Develop office procedures and obtain supplies and equipment to ensure ability to meet Associate Superintendent’s goals. Maintain calendar for supervisor; schedule appointments and meetings, conferences; make travel plans when necessary.
Create and maintain calendars for related departments and projects. Schedule and arrange supervisor’s activities so deadlines and time schedules are met. Process payroll, accounting, and other budget related paperwork. Develop and maintain filing and information retrieval systems that will ensure information is readily accessible. Use word processing and other computer applications with ease to complete assigned projects. Monitor district non-salary general fund expenditures related to assignment. Order publications, supplies, equipment, and materials; maintains appropriate budget records; coordinate maintenance and repairs of equipment. Perform such other tasks and assume such other responsibilities as the Associate Superintendent may assign.
This position has no formal supervisory responsibilities, but may direct the work of other clerical staff, or temporary workers. Provide leadership and initiate teamwork among other secretary support staff.
Minimum Qualifications: High school diploma or equivalent with three years clerical experience.
Knowledge of office practices and procedures. Knowledge of the organizational structure, programs, operations, etc. of a school district. Knowledge of general budget and accounting practices and procedures. Skill in composing letters, memos, and other informational materials. Ability to handle confidential and sensitive information with discretion and in accordance with the MN Data Practices Act. Ability to interpret district policies and procedures to parents and staff. Ability to understand and carry out complex oral and written directions. Ability to establish and maintain effective working relationships with principals, department directors, administrators and staff. Ability to determine priorities, plan workload, and meet deadlines. Ability / desire to use computer for word processing, record keeping and information retrieval; good oral and written communication and organizational skills; accuracy and attention to detail; flexibility; ability / desire to work cooperatively with department, district staff and public. Ability to maintain regular attendance, which includes completing as assigned day. Ability to perform position responsibilities including physical factors, work devices and materials handling, data functions, and people functions. Must be physically working in the building/onsite.
Preferred Qualifications: AA degree or equivalent from a college, or technical school certification preferred.
Rate of Pay: $60,581 and up, DOQ, plus generous benefits package.
Start Date: 3/20/22.
All Applicants must complete the Anoka-Hennepin Schools online application at www.ahschools.us/jobs