Overview

Amyx is seeking to hire a Executive Assistant to support the Defense Threat Reduction Agency (DTRA) Cooperative Threat Reduction (CTR) Advisory and Assistance Services (A&AS) subcontract in the Lorton, VA area. This position will directly support the CTR Deputy Director.

The Department of Defense (DOD) works cooperatively with allies and partners to reduce or eliminate weapons of mass destruction (WMD) threats. The cooperative nature of the DOD’s activities yields a secondary benefit of strengthening regional alliances, deepening existing partnerships, and attracting new partners. 

Responsibilities

• • Supports administrative needs of the CTR Deputy Director, including calendar management, travel coordination, and other administrative actions as requested
  • Provide office support services, including quality document preparation. The contractor shall provide quality assurance of documents and ensure formats are following the DoD correspondence manual and other applicable standards
  • Maintain situational awareness by keeping Leadership informed of relevant organizational events, to include daily/weekly meetings, long-range calendars, key leader engagements, as well as tasks and other due outs
  • Interface and correspond with external executive agencies, to include high level Department of Defense officials, Interagency, international, and Intelligence communities, as well as academia, foreign countries, and the public sector
  • Coordinate all aspects of travel for the Senior Leader, to include local, domestic, and overseas travel using Defense Travel System (DTS) and internal systems
  • Review documents for official signature, coordination, or concurrence, for accuracy and completeness, conformance with style, format, or procedural requirements and guidelines
  • Manage flow of correspondence, classified and unclassified
  • Edit and produce final copies of formal correspondence, correspondence summaries, briefings, reports, and a wide variety of other analytical documents, to include financial spreadsheets, talking points, speeches, and travel itineraries
  • Review and coordinate responses on incoming correspondence
  • Track and distribute track Senior Leader’s action items to the appropriate program manager and/or directorate
  • Establish and maintain office files and databases, to include an electronic data files architecture consistent with DoD standards for Records Management
  • Assist with official visitor arrangements, to include preparing conference rooms and setting up video teleconferences (VTC) 
  • Coordinate and schedule annual training for Senior Leader
  • Adhere to organizational-wide administrative standard operating procedures, such as attending weekly calendar synchronization meetings, updating contact and alert rosters, contributing to the Senior Leader travel tracker, and, where applicable, updating the organizational-wide master calendar
  • Provide editing support for reports, briefings and memorandums, review documents for official signature, coordination, or concurrence, for accuracy and completeness, conformance with style, format, or procedural requirements and guidelines
  • Coordinate meetings, video teleconferencing (VTC) support and other administrative functions
  • Support other duties as required

Qualifications

• Minimum of 5 years of relevant experience supporting DoD senior leadership (Colonel/GS-15 or above), 10 years for supporting a SES or Flag Officer
• Excellent communication, written, and organizational skills
• Ability to work on multiple projects which includes prioritizing, tracking, attention to detail, follow-up, and follow-through to project completion
• Skilled in written and oral communications; messages and/or briefings are clear and concise
• Flexibility/adaptability to work in a fast-paced environment
• Demonstrated ability to work with confidential and sensitive information
• Active DOD SECRET clearance

Desired Skills: 

• Active TOP SECRET / SCI clearance 
• 10 years relevant experience supporting DoD senior leadership (Colonel /GS-15 or above)
• Ability to work well with a diverse professional staff, take on special projects, take initiative, and work independently
• Ability to cope with frequent changes in priorities, as well as interruptions throughout the day
• Knowledge of Joint Travel Regulations (JTR) and proficient in using Defense Travel System (DTS), to include creating local, domestic, and overseas travel orders and creating travel vouchers upon travel completion
• Prior experience at DTRA
• Experience with contractor-client relationship
• Exceptional coordination and management abilities

Benefits include:

• Medical, Dental, and Vision Plans (PPO & HSA options available)
• Flexible Spending Accounts (Health Care & Dependent Care FSA)
• Health Savings Account (HSA)
• 401(k) with matching contributions
• Roth
• Qualified Transportation Expense with matching contributions
• Short Term Disability
• Long Term Disability
• Life and Accidental Death & Dismemberment
• Basic & Voluntary Life Insurance
• Wellness Program
• PTO
• 11 Holidays
• Professional Development Reimbursement

Please contact talent@amyx.com with any questions!

Amyx is an Equal Opportunity employer. Amyx is committed to providing equal employment opportunity to all job seekers. Every qualified applicant receives focused consideration for employment and no one is discriminated against on the basis of race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability or protected veteran status. In addition to federal law requirements, Amyx complies with applicable state and local laws governing nondiscrimination in employment in every location in which the company has facilities. This applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training. Equal Opportunity Employer- Minorities/Females/Veterans/Individuals with Disabilities/Sexual Orientation/Gender Identity. Amyx is an E-Verify employer.Amyx proudly and proactively takes affirmative action to advance employment of individuals who are minorities, women, protected veterans and individuals with disabilities. Physical DemandsEmployee needs to be able to sit at a workstation for extended periods; use hand(s) to handle or feel objects, tools, or controls; reach with hands and arms; talk and hear. Most positions require ability to work on desktop or laptop computer for extended periods of time reading, reviewing/analyzing information, and providing recommendations, summaries and/or reports in written format. Must be able to effectively communicate with others verbally and in writing. Employee may be required to occasionally lift and/or move moderate amounts of weight, typically less than 20 pounds. Regular and predictable attendance is essential.