The Athletics Administrative Assistant provides critical support to the American Heritage athletics administration. Applicants must be efficient and comfortable with critical tasks and confidential information, including organizing and managing team budgets.

They must have the ability to multi-task, while maintaining schedules and managing administrative support. They must be resourceful, a good problem solver, organized and able to assure completion of workload in a timely manner.

This is a part-time, hourly position. About 15-20 hours per week.

Skills / Abilities / Experience :

• Detail-oriented and comfortable working in a fast-paced office environment
• Ability to receive multiple assignments and prioritize completion on a timetable
• Ability to analyze and revise operating practices to improve efficiency
• Superior organization skills and dedication to completing projects in a timely manner
• Expertise in Microsoft Word, PowerPoint and Excel; QuickBooks experience (or willingness to learn) is preferred

Duties / Responsibilities include, but not limited to :

• Arbiter referee payments
• Reconcile sports rosters; reconcile roster with RMA registrations; assist in payment collection
• Keep track of sports teams' budgets - on Quickbooks and give coaches reports pre, mid, and post season as needed
• Process coach stipends
• Upload invoices
• Count cash boxes during sports seasons
• Set up Square card readers for sports taking gate fees / concessions
• Divvy transaction classifications
• Coach reimbursements
• Coach contracts
• Create sports team registrations on Veracross and updated prior to each season as needed
• Financial aid invoicing and coach credit invoicing in Quickbooks
• Transportation calendar management and scheduling - get bus driver, coordinate with teams, etc.
• Athletics Scheduling Meeting and associated task -help keep athletic calendar up to date, keep track of early release for athletes, etc.
• Athletics admin meetings and associated tasks - take notes of action items
• Communications for athletics department
• USSA Assistant - pay referees, invoice schools, other misc. tasks
• Other miscellaneous assignments

Candidates must demonstrate an enduring love of youth and a desire to work in a faith-based atmosphere aligned with values taught by The Church of Jesus Christ of Latter-day Saints.

Candidates need to be professional in appearance and demeanor. They should also be willing and able to uphold and serve as ambassadors for the AHS Mission , Honor Code , and Diversity Statement on and off-campus.

Position available immediately or as soon as possible.

Last updated : 2024-05-13