Overview

As we celebrate our Centennial year, we invite you to join us in shaping the next century of impact. Be a relentless force for a world of longer, healthier lives as we remain devoted to a future of health and hope for everyone, everywhere. At the American Heart Association, your contribution matters, and so does your career.

The American Heart Association (AHA) has an excellent opportunity for a Project Coordinator, Science Meetings & Events at our National Center office located in Dallas, TX .

(This is a part-time (29hr per week) temporary role. Current end date set for 6/30/24 with possibility to extend)

The Association offers many resources to help you maintain work-life harmonization through your changing needs and life situations. To help you be successful, you will have access to Heart U, our award-winning corporate university, as well as additional training and support, locally.

\#TheAHALife is our company culture, our way of life, reflecting our diversity, equity & inclusion, our focus on work-life harmonization and our Guiding Values. Discover why you will Be Seen. Be Heard. Be Valued™ at the American Heart Association by following us on LinkedIn, Instagram, Facebook, X (formerly Twitter), and at heart.jobs.

Responsibilities

• Provide project coordination and administrative assistance to the Meetings and Events Team.
• Responsible for operational budget and expense processing, record keeping or other administrative duties.
• Provides coworkers and vendors with excellent customer service responding to requests in a timely manner and adhering to deadlines as appropriate.
• Processes and supervises contracts, invoices, and payments
• Manage various timelines and due dates for printed conference materials and program brochures in development.
• Initiate purchase orders, payment of invoices, and check requisitions in the financial system
• Coordinate and supervise project timelines while optimally presenting project needs and related information as require
• Connect with team to coordinate and manage assigned projects/events.
• May assist with developing marketing efforts which may include updating on-line content, distribution of marketing materials, or communication to vendors/contractors/volunteers
• Utilize vendor and/or American Heart Association systems (e.g. E1, COI, Seibel, Oasis, etc.) efficiently and competently to complete duties/projects.
• Performs other duties as the need arises or assigned which are reasonably within the scope and responsibility of the job level and family.

Want to help get your resume to the top? Take a look at the experience we require:

Qualifications

• High School Diploma or GED.
• Two (2) or more years of experience in meeting planning or in a related administration role.
• Proficient knowledge of Microsoft Word, Outlook, Adobe and Excel.
• Ability to provide excellent customer service to internal/external customers and volunteers.
• Experience and/or knowledge of financial systems (E-1, COI, Seibel, etc.
• Proven ability to effectively prioritize work assignments, manage/monitor multiple projects, and meet multiple deadlines.
• Ability to operate in high pressure environment and function independently with minimal supervision.
• Strong organizational skills with ability to initiate projects and be pro-active; attention to detail; provide follow-through and devise alternative solutions as necessary.

So, are you ready to work for the largest voluntary health organization dedicated to fighting heart disease, stroke and other cardiovascular diseases?

Compensation & Benefits

The American Heart Association invests in its people. Here are the main components of our total rewards package. Visit Rewards & Benefits to see more details.

• Compensation – Our goal is to ensure you have a competitive base salary. That’s why we regularly review the market value of jobs and make adjustments, as needed.
• Performance and Recognition – You are rewarded for achieving success by merit increases and incentive programs, based on the type of position.
• Benefits – We offer a wide array of benefits including medical, dental, vision, disability, and life insurance, along with a robust retirement program that includes an employer match and automatic contribution. As a mark of our commitment to employee well-being, we also offer an employee assistance program, employee wellness program and telemedicine, and medical consultation.
• Professional Development – You can join one of our many Employee Resource Groups (ERG) or be a mentor/mentee in our professional mentoring program. HeartU is the Association’s national online university, with more than 100,000 resources designed to meet your needs and busy schedule.
• Work-Life Harmonization – The Association offers Paid Time Off (PTO) at a minimum of 16 days per year for new employees. The number of days will increase based on seniority level. You will also have a total of 12 paid holidays off each year, which includes several days off at the end of the year.
• Tuition Assistance - We support the career development of all employees. This program provides financial assistance to employees who wish to further their education and career in relation to their current duties and responsibilities, or for potential future positions in the organization.

The American Heart Association’s 2024 Goal: Every person deserves the opportunity for a full, healthy life. As champions for health equity, by 2024, the American Heart Association will advance cardiovascular health for all, including identifying and removing barriers to health care access and quality.

At American Heart Association | American Stroke Association, our mission is to be a relentless force for a world of longer, healthier lives, regardless of race, ethnicity, gender, gender identity, religion, age, language, sexual orientation, national origin and physical or cognitive abilities. We're committed to ensuring our workforce, workplace culture and mission have a shared impact across a diverse set of backgrounds.

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EOE/Protected Veterans/Persons with Disabilities