POSITION SUMMARY

The Contracts and Accounting Manager’s primary responsibilities are to support the Director of Finance, the department, and the staff managing all payables, contracts administration, and the Dispute Resolution Service. They develop and manage internal controls and processes, manage program and vendor relationships, and ensure the timely completion of supporting documents for transactions by the association with internal and external clients. They liaise with financial system contacts and regulatory, audit, and tax staff in the completion of required reporting. They contribute to and help enforce internal controls, as well as changes in policies and procedures. They uphold department policy over safeguarding the assets of AHLA and our members [Staff Code of Ethical Conduct].

POSITION RESPONSIBILITIES

• Manage the accounts payable system and vendor relationships and associated tax reporting
• Manage the association contract administration program
• Analyze and reconcile Dispute Resolution Services
• Analyze and approve the association’s contract documents for accuracy and compliance
• Manage the corporate credit card program
• Design and maintain financial dashboards and reporting
• Develop ad hoc, month-end, and year-end analyses

• Enforce process for audit schedules and documentation.
• Manage reporting of Forms 1099/1096

• Reconciliation of general ledger accounts in preparation for month-end closing

• Analyze operating efficiencies in finance for enhancements to procedures.
• Other duties in support of the department as assigned

EDUCATION/EXPERIENCE/SKILLS

• Bachelor’s Degree or equivalent experience required preferably in accounting or a combination of accounting and other business disciplines.
• Five to seven years of non-profit or association experience in a business role.
• Effective ability to review, negotiate, and execute contracts.
• Attention to detail and ability to enforce compliance with internal and external regulations.
• Extensive skills with software applications or systems: Financial Management and Expense Management platforms, MS Office, Adobe, customer relationship management databases, document management and storage systems, email/online marketing, web/video-conferencing, Internet, and social media.
• Strong work ethic, positive attitude, ability to follow through on instructions, and ability to work independently.
• Customer service-oriented individual with excellent verbal, organizational, and interpersonal skills; strong writing and communication skills.