Office Manager/Bookkeeper

We are seeking a highly organized and detail-oriented Office Manager/ Bookkeeper to join our team. You will be responsible for overseeing the day-to-day operations of our office, maintaining accurate financial records, and performing various accounting and administrative tasks. This is a key role that requires strong organizational skills and the ability to multitask effectively. This is a full-time position.

Responsibilities:

· Maintain accurate records and files, both electronic and physical

· Answer phone calls and emails and provide exceptional customer service

· Manage and maintain office supplies, vehicles, inventory and place orders as needed

· Pay bills, run errands and arrange necessary repairs

· Coordinate and schedule meetings, appointments, and travel arrangements

· Perform bank reconciliations to ensure accuracy of financial transactions

· Process accounts payable and accounts receivable transactions

· Support the annual and quarterly insurance audit, quarterly taxes and yearly tax return process by providing financial statements, supporting documentation and explanations as needed

· Develop and manage office budgets to ensure financial efficiency

· Handle payroll processing and ensure accurate payments

· Manage human resources functions such as hiring and employee onboarding

· Provide administrative support to employees as needed

· Handle vendor management, maintaining relationships and request waivers.

· Collaborate with project team members to ensure effective communication and coordination

· Assist in the preparation of project documentation to included but not limited to contracts, proposals, change orders, invoices, submittals and warranty letters.

· Prepare and provide billing (pay applications) to customers

· Input timesheets in Quickbooks and process subcontractors payments

· Support owner/project manager with documentation requested to bill and collect payment from customers

· Provide support to estimator to include downloading, printing and retrieving construction and engineering plans.

· Conduct research and gather data to support project decision-making

• Organize, maintain and update office operations and procedures and policies as necessary
• Provide general support to visitors

Experience:

· Proven experience as an Office Manager or in a similar administrative role

· Proficient in Microsoft Office Suite (Word, Excel, Outlook) and Quickbooks

· Knowledge of payroll processing procedures

· Experience as a Bookkeeper or in a similar role

· Ability to analyze financial data and identify discrepancies

· Familiarity with human resources processes and best practices

• Hands on experience with office machines (e.g. fax machines and printers)

· Excellent time management skills, strong attention to detail and problem-solving abilities

This is a full-time position with compensation based on experience. We offer paid time off and provide an expense card, company cell phone, yearly personal vehicle maintenance and gas card.

If you are a highly organized individual with a passion for administrative excellence, we would love to hear from you. Please submit your resume for consideration.

Job Type: Full-time

Pay: $21.50 - $22.50 per hour

Expected hours: 40 per week

Benefits:

• Paid time off

Schedule:

• 8 hour shift
• Monday to Friday

Work Location: In person