About us

Align Financial Solutions LLC is a boutique financial planning practice in Hoboken, NJ. We are professional, supportive, and collaborative.

Our work environment includes:

• Modern office setting
• Growth opportunities

Overview:
We are looking for a detail-oriented and organized Administrative Assistant to join our team. The ideal candidate will provide essential support to our staff, ensuring smooth day-to-day operations and contributing to the overall efficiency of our organization. This role requires excellent communication skills, strong multitasking abilities, and a proactive attitude.

Responsibilities:

• General Administrative Support:
• Answer and direct phone calls.
• Manage and maintain the office calendar.
• Schedule appointments and meetings.
• Handle incoming and outgoing mail and packages.
• Maintain office supplies and order new supplies as needed.
• Data Entry and Management:
• Input and update data in various software systems.
• Maintain accurate and organized filing systems, both electronic and physical.
• Marketing:
• Manage our social media presence
• Post weekly to engage with prospects and clients
• Make an Outreach to collaborate with other professionals via emails and calls
• Communication:
• Draft, proofread, and edit documents, emails, and reports.
• Communicate effectively with internal staff and external partners
• Reach out to local professionals for collaboration such as co-hosting an event
• Meeting Coordination:
• Prepare meeting agendas and materials.
• Record and distribute meeting minutes.
• Customer Service:
• Greet visitors and provide assistance as needed.
• Address and resolve basic client inquiries and issues.

Experience:

• Education:
• Associate's or Bachelor's degree in a related field (preferred).
• Professional Experience:
• Proven experience as an administrative assistant, office assistant, or in a related role.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other relevant software.
• Skills:
• Excellent verbal and written communication skills.
• Strong organizational and time-management skills.
• Ability to multitask and prioritize tasks effectively.
• Detail-oriented and capable of maintaining accuracy in data entry and record-keeping.
• Strong interpersonal skills and the ability to work well with a team.
• Ability to handle confidential information with discretion.

Benefits:
We offer a competitive compensation package, including professional development assistance. Join our team and contribute to a dynamic and supportive work environment as an Administrative Assistant.

Job Types: Full-time, Part-time

Pay: $18.91 - $21.54 per hour

Expected hours: 30 – 40 per week

Benefits:

• Professional development assistance

Schedule:

• Monday to Friday

Experience:

• Customer service: 1 year (Required)

Ability to Commute:

• Hoboken, NJ (Preferred)

Ability to Relocate:

• Hoboken, NJ: Relocate before starting work (Required)

Work Location: In person