Primary Purpose

Ensure efficient operation of school administrative office and provide clerical services for school’s administrative staff.

Qualifications :

Education / Certification :

• High school diploma or GED
• Qualifies for state paraprofessional certification

Special Knowledge / Skills :

• Proficient keyboarding and file maintenance skills
• Knowledge of school district organization, operations, and administrative policies
• Ability to maintain accurate and auditable records
• Knowledge of basic accounting principles
• Ability to follow verbal and written instructions
• Ability to perform a variety of tasks often changing assignment on short notice
• Effective organizational, communication, and interpersonal skills
• Ability to use software to develop spreadsheets, databases, and do word processing
• Ability to multi-task complex administrative activities

Experience :

• Five years’ experience as a secretary
• Alief secretarial experience preferred

Major Responsibilities and Duties :

Records, Reports, and Correspondence

Prepare campus communications, correspondence, forms, manuals, reports, purchase orders, and payment authorizations following district standards and requirements.

Prepare instructional materials as requested.

Maintain a daily teacher attendance log and records for substitute teachers. Monitor and process time records including leave requests and reports.

Compile information and submit to central office according to established procedures and deadlines.

• Maintain school calendar of events.
• Compile, maintain, and file all reports, records, and other documents as required. Maintain student records according to established procedures.
• Sort, distribute, or deliver mail and other documents.
• Monitor the overall building maintenance.
• Maintain compensatory time documentation.

Reception and Phones

• Receive incoming calls, take reliable messages, and route to appropriate staff.
• Assist students, teachers, and parents as needed.
• Schedule meetings and appointments and maintain calendar for principal.

Accounting and Inventory

• Prepare and make cash deposits for activity account(s). May be responsible for maintenance of activity check register(s) and ledger(s).
• Assist with campus budget preparation and maintain accurate records of expenditures. Prepare and process purchase orders and receive, store, and issue supplies and equipment.
• Maintain inventory of fixed assets, equipment, and supplies.
• Assist principal by inputting and tracking campus budget throughout the fiscal year.

Other

• Comply with policies established by federal and state laws and regulations, and local board policy.
• Assist with planning, preparation, and setup of faculty meetings and campus activities.
• Administer medication to students, check temperatures, and notify parents of student illness in nurse’s absence.
• Maintain confidentiality.
• Maintain an appropriate level of technology competence to meet the current and future needs of Alief.
• Implement alternative methods of instruction as needed.
• Perform other duties as assigned.

Supervisory Responsibilities :

Monitor the work of campus secretaries and clerical aides.

Evaluation

Performance of this job will be evaluated in accordance with provisions of the Board’s policy on evaluation of Non-Instructional Paraprofessional Personnel.

Mental Demands / Physical Demands / Environmental Factors :

Tools / Equipment Used : Standard office equipment including computer and peripherals

Posture : Standing, prolonged sitting, occasional kneeling / squatting, bending / stooping, pushing pulling, and twisting

Motion : Repetitive hand motions; frequent keyboarding and use of mouse; occasional reaching; may also require climbing stairs and reaching over head

Lifting : Moderate lifting and carrying (up to 15 pounds); May require occasional heavy lifting and carrying (15-45 pounds)

Environment : May work prolonged or irregular hours; possible district wide travel; all campuses are temperature controlled with hard surface floors

Mental Demands : Work with frequent interruptions; maintain emotional control under stress

This document describes the general purpose and responsibilities assigned to this job and is not an exhaustive list of all responsibilities and duties that may be assigned or skills that may be required.

The full job description for this position is included within this job posting. By applying for this position you are accepting the responsibilities and duties of this position as they are listed in the job description.

Hiring administrators review the applications, interview, and recommend for hire.

Pay Grade CSP5

Salary Range Min-$32, Mid-$39, Max-$46, (Based on previous experience)

Days

• Salary Schedule
• Salary Schedule is pending school board approval

Internal employees must

Last updated : 2024-05-12