Examples of Duties

This is an emergency essential classification. Upon declaration of a disaster and/or emergency, all employees in this classification are required to work.

Exudes a positive customer service focus.

Advocates building organizational culture through aligning decisions with core values including: integrity, honesty, respect, diversity, innovation, accountability and communication.

Provide day-to-day administrative assistance to the HR department, including managing calendars, scheduling meetings, and handling correspondence.

Maintain accurate and up-to-date records, files, and databases related to HR activities.

Supervises and coordinates the activities of employees including determining work procedures and schedules; issuing instructions and assigning duties; reviewing work; recommending personnel actions; conducting performance reviews; and conducting departmental training and orientation.

Provides professional advice to supervisor.

Assures that assigned area(s) of responsibility are performed within budget; performs cost control activities; monitors revenues and expenditures in assigned area(s) to assure sound fiscal control; assists in the preparation of annual budget requests.

Evaluates departmental work procedures, schedules and workflow; studies and recommends departmental policies and procedures to improve efficiency and effectiveness of operations.

Maintains harmony among employees and resolves complaints and grievances; performs and assists subordinates in performing duties; adjusts employee errors and complaints.

Prepares a variety of departmental studies, reports and related information for decision making purposes; conducts research and analysis and prepares recommendations regarding proposals for programs, grants, services, budget, equipment, etc.

Assembles background materials, prepares agendas and records action items for various meetings.

Prepares drafts of speeches, presentations, resolutions, ordinances, contracts and administrative policies as assigned.

Investigates and follows-up on employee requests for service, complaints and requests for information as requested by the department director.

Performs the duties listed, as well as those assigned, with professionalism and a sense of urgency.

NOTE: These examples are intended only as illustrations of the various kinds of work performed in positions allocated to this class. The omission of specific statements of duties does not exclude them from the position if the work is similar, related, or a logical assignment to the position.

KNOWLEDGE, SKILLS AND ABILITIES

Knowledge of the principles and practices of organization, management, personnel and financial administration in the operation of a department.

Knowledge of the standard practices in the fields of local government, personnel management, budgeting and accounting.

Knowledge of modern office practices, procedures, systems and equipment.

Knowledge of the functions and operations of the assigned County department.

Skill in the operation and use of a computer including word processing, spreadsheet and data base software; calculator; telephone; copy machine; and fax machine.

Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).

Ability to identify management problems and propose solutions.

Ability to gather and analyze data and draw conclusions.

Ability to effectively supervise and coordinate the activities of subordinate employees.

Ability to communicate effectively, verbally and in writing.

Ability to establish and maintain effective working relationships with the citizens and County employees and officials.

Ability to prepare detailed written reports and procedures.

PHYSICAL DEMANDS: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions

of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is frequently required to sit; talk or hear; use hands to finger, handle, feel or operate objects, tools or controls; and reach with hands and arms.

The employee is occasionally required to walk.

The employee must occasionally lift and/or move up to 25 pounds.

Specific vision abilities required by this job include close vision, and the ability to adjust focus.

WORK ENVIRONMENT: The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

The noise level in the work environment is usually quiet.

This position requires work from the office five days a week on a regular basis. Remote work may be permitted on occasion.