EMPLOYMENT OPPORTUNITYJOB TITLE: MH Administrative Assistant VII OPEN DATE: 5/10/2024CLOSE DATE: Until FilledJOB LOCATION: Bryce Hospital NUMBER: 24-10Tuscaloosa, Alabama JOB CODE: G7000SALARY• Range 68 ($35,793.60 - $59,865.60 Annually)• Salary will be commensurate with experience. Limitations apply for current State employees.BENEFITS• 12 paid holidays.• 1 personal leave day accrued each January.• 13 sick leave days.• 13 annual leave days accrued in the first year of employment.• Longevity bonus annually after 5 years of employment.• Very low-cost health and dental insurance through the Alabama State Employee InsuranceBoard.• Defined retirement benefit (not impacted by economic downturns) and a pre-retirement deathbenefit through the Retirement Systems of Alabama. After 1 year, the minimum amount of the pre-retirement death benefit paid to yourdesignated beneficiary is at least equal to your current or previous fiscal year annualsalary.MINIMUM QUALIFICATIONS• High school diploma or GED equivalency, preferably supplemented by courses in typingand/or business practice.• 72 months or more responsible experience in office work including…• 24 months or more experience in supervision or administrative matters requiring decision-making responsibility.NOTE• A college degree in business or a closely related field may substitute for the requiredsupervisory or administrative experience on a year-for-year basis.KIND OF WORK• Coordinates the Facility Director’s schedule, arrange appointments, set up meetings, scheduleconference room, answer telephone, take messages, make travel arrangements, etc.Serve • Empower • Support
Announcement No. 24-10MH Administrative Assistant VIIPage 2• Prepares committee agendas for Facility Management Team and special meetings, attend meetings,prepare minutes, and distribute appropriately.• Plans and organizes work to include reading, sorting, and routing incoming mail and composingdraft documents.• Maintains confidential and pertinent data for the Facility Director.• Maintains employee files of staff supervised by Facility Director.• Enters and retrieves data from personnel/payroll system.• Communicates sensitive information with ADMH staff via electronic, written, and oral medias.• Demonstrates appropriate communication with staff and patients and families.• Screens telephone calls and visitors to the Facility Director’s office.• Assists as backup in absence of ASA III for Risk Management in uploading investigations forreview as completed.REQUIRED KNOWLEDGE, SKILLS, AND ABILITIES• Knowledge of general office practices, procedures, and equipment• Skilled in the use of a computer for both word processing and information retrieval.• Ability to compose letters and other documents with only general instructions.• Ability to communicate effectively, verbally and in writing.• Ability to manage and maintain confidential information.• Ability to supervise the work of others.• Ability to plan, organize, prioritize, and present information in an orderly manner.• Ability to utilize appropriate telephone etiquette, good listening skills, good interpersonal skills.• Ability to interact professionally with the general public, employees and patient’s family concerns.METHOD OF SELECTION• Applicants will be rated based on an evaluation of their job-related training, abilities,experience, and education, and should provide adequate work history identifying experiencesrelated to the duties and minimum qualifications as mentioned above.• All relevant information is subject to verification.• Drug screening and security clearances will be conducted on prospective applicants beinggiven serious consideration for employment whose job requires direct contact withpatients.Click Here to Apply Now:https://laserfiche.alabama.gov/Forms/ADMH-Job-ApplicationOnly work experience detailed on the application will be considered. Applications should besubmitted by the deadline to be considered. Announcements open until filled will remain openuntil a sufficient applicant pool is obtained. Applications should be submitted as soon aspossible to ensure the application will be considered for the position. Copies ofLicense/Certifications should be uploaded with your application. A copy of the academictranscript is required. Appointment of successful candidate will be conditional based on receiptof the official transcript provided by the school, college, or university.EQUAL OPPORTUNITY EMPLOYER