Hybrid 3x/week Chicago Loop

Contract with Potential to Convert

$35-42/hr

*The ideal candidate will have an administrative background supporting multiple teams with deadlines, processes, operations, and executive-level communications. This role does not support calendar management, travel, or office admin*

We/Hirewell, on behalf of our client, are seeking a highly organized and proactive Project Specialist to provide comprehensive support to our legal and finance teams. This individual will play a crucial role in ensuring the timely completion of documents and projects, managing data within Excel, conducting analytics, and assisting with various administrative tasks. The ideal candidate will possess exceptional communication skills, attention to detail, and the ability to thrive in a fast-paced environment.

Key Responsibilities:

• Collaborate with legal and finance teams to ensure documents and projects are completed on time and in compliance with company standards.
• Reach out to leadership and stakeholders to gather missing documents and information necessary for project completion.
• Manipulate and analyze data within Excel to support reporting, billing, and other analytical tasks.
• Assist with filing, organizing, and maintaining documentation in both physical and electronic formats.
• Generate reports and provide insights to support decision-making processes within the legal and finance departments.
• Support billing processes by reviewing invoices, ensuring accuracy, and addressing discrepancies as needed.
• Conduct ad-hoc analysis and research to support various projects and initiatives.
• Serve as a point of contact for internal and external inquiries related to legal and finance projects.

Qualifications:

• Bachelor's degree
• Proven experience in a project support or administrative role focused on process
• Proficiency in Microsoft Office Suite, particularly Excel (e.g., formulas, pivot tables, data manipulation).
• Strong organizational skills with the ability to prioritize tasks and manage time effectively.
• Excellent communication skills, both verbal and written, with the ability to interact professionally with individuals at all levels.
• Detail-oriented mindset with a focus on accuracy and thoroughness.
• Ability to work independently with minimal supervision while also thriving in a collaborative team environment.
• Flexibility to adapt to changing priorities and deadlines in a dynamic work environment.