• Type or proofread letters, memos, reports and charts for Regional Coordinator and other staff using various computer software programs.
• Maintain office filing system. Create new files, retain files as per State requirements, purge and dispose of as appropriate.
• Transmit instructions to staff and conduct follow-up.
• Assists Program Management staff through processing and coordination of budget submissions during Annual Program Performance Review.
• Open, stamp, review, sort and distribute all incoming mail to appropriate staff, flagging items of importance. Review outgoing correspondence. Prepare outgoing mail and send via appropriate service (U.S. Mail, UPS, Fed Ex).
• Receive all visitors and phone calls to the Regional Office. Provide information, when possible, route individuals needing more information to appropriate source.
• Maintain Regional Coordinator's calendar. Schedule meetings, workshops and conferences to be conducted by Regional Office staff. Conferences include hotel reservations, conference room reservations, train reservations, etc.
• Processes purchase requisitions and reconciles in SFS, manages equipment inventory, and process all paperwork related to such, provides oversight and maintenance of office equipment.
• Assist Regional Office staff with setting up Video Conferences, meetings, and trainings.
• Assists with IT, phone, copier, and equipment related issues.
• Maintain operations and paperwork for Regional Office State fleet vehicles.
• Assist Regional Coordinator through coordination of staff schedules, work logs, and office days.
• Other duties as requested by the Regional Coordinator

OASAS recognizes the value that different people, perspectives and cultures bring to the agency. We strive to create an inclusive culture that uplifts and supports our staff, fostering a sense of belonging in the workplace. Individuals with lived substance use and/or gambling experience are encouraged to apply.
New York State OASAS is an equal opportunity employer and provides opportunity for all regardless of race, gender, religion, national original, sexual orientation, gender identity, age, veteran status, ability, or any other protected class. OASAS encourages people with disabilities to apply. If you need a reasonable accommodation at any point in the application or hiring process, please reach out to Accessibility@oasas.ny.gov.