ACI Federal is seeking a Program Analyst to join our vibrant team at the National Institutes of Health (NIH) supporting the Office of the Director (OD) located in Bethesda, MD.

Overall Position Summary and Objectives The purpose of this position is to support the Office of the Director, Office of Federal Advisory Committee Policy (OFACP). Duties include reviewing and analyzing various documents such as Federal Register notices, charters, nomination slates, and reports. The position requires strong analytical, communication, and customer service skills, as well as the ability to multitask, prioritize workload, and provide advice and recommendations. Proficiency in understanding Acts, regulations, and policies, along with computer skills for research and document preparation, are essential. Training will be provided on relevant activities and regulations.

Deliverables:

• Analysis Reports on Federal Register Notices and Charters: Prepare detailed analytical reports on Federal Register notices, charters (establishments, renewals, terminations, amendments), including insights and recommendations for action. - Yearly
• Review Reports on Federal Advisory Committee Act Compliance: Generate comprehensive review reports on compliance with the Federal Advisory Committee Act, highlighting any discrepancies or areas of improvement. - Yearly
• Recommendations for Improvement: Provide recommendations for improving compliance with Acts, regulations, and policies related to Federal advisory committees based on the analysis of notices, charters, and reports. - Yearly
• Annual Comprehensive Review Report: Compile and submit an annual comprehensive review report summarizing the findings of the analysis of Federal advisory committee data and compliance reports. - Yearly
• Annual Closed Session Minutes Report: Prepare and submit an annual report summarizing closed session minutes and ensuring compliance with regulations. - Yearly
• Documentation of Findings: Maintain organized files and documents containing findings from the review and analysis of Federal advisory committee data, notices, charters, and compliance reports. - Yearly
• Certificates of Appreciation and Formal Waivers Review: Conduct reviews of certificates of appreciation and formal waivers, providing feedback and recommendations as necessary. - Yearly
• Research and Documentation: Utilize computer skills to research information, prepare documents, and maintain records related to Federal advisory committee activities and compliance. - Yearly
• Data Collection and Review: Collect and review data related to Federal advisory committees, ensuring accuracy and completeness for analysis and reporting purposes. - Yearly

Work Details:

• Write, edit, and prepare for submission reports required to maintain accreditation of the Program. 1
• Collect and review committee data. 2
• Establish and maintain organized files and documents related to the program, including program plans, participant information, progress reports, and evaluation results. 3
• Utilize analytical skills to design innovative and efficient recruiting strategies tailored to organizational needs. 4
• Provide Technical knowledge and support in developing and evaluating the fellowship program, establishing process and procedures and maintaining files.
• Review and analysis of Federal Register notices, charters (establishments, renewals, terminations, amendments) nomination slates, letters and certificates of appreciation and formal waivers.
• Review and analysis of required reports. These reports include the Annual Comprehensive Review Report and Annual Closed Session Minutes Report.
• Produces various detailed reports for use by upper management.
• Prepare correspondence, reports and other written material
• Prepare reports in response to requests from ORF Divisions, NIH IC’s, other agencies, and Congress.
• Analyze and present selected program data to Branch and Center management staff.
• Evaluate, develop, and implement the fellowship program, including the maintenance of files and documents; assess process and procedures and recommend improvements where needed.
• Utilize analytical skills to assess the effectiveness and efficiency of the existing program.
• Work with relevant stakeholders to implement the recommended improvements to the program, ensuring alignment with organizational goals and objectives.
• Analyze, develops and implements new recruiting processes and a variety of training programs.
• Assess existing recruiting processes to identify strengths, weaknesses, and areas for improvement.
• Execute the newly developed processes, ensuring seamless integration with existing systems and procedures.
• Develop comprehensive training programs for recruiters and hiring managers, incorporating best practices and compliance with relevant laws and regulations.
• Stay updated on relevant laws, regulations, and company policies related to recruitment and training, ensuring compliance and minimizing legal risks.
• Adhere to established Standard Operating Procedures (SOPs) while also identifying opportunities for improvement and suggesting updates as needed.

1, 2, 3, 4, 5 represents priority rankings, where 1 is highest priority and 5 is lowest priority of those ranked

Minimum Education

Bachelor

Additional Qualifications:

Field of Study

• Community and Public Health

Software

• Outlook
• SharePoint
• Microsoft Office

Skills

• Organizational Management
• Excellent written and communication skills

Disclaimer: The above description is meant to illustrate the general nature of work and level of effort being performed by individuals assigned to this position or job description. This is not restricted as a complete list of all skills, responsibilities, duties, and/or assignments required. Individuals may be required to perform duties outside of their position, job description or responsibilities as needed.

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