JOB DESCRIPTION

Position Details

Position Title: Accounting Clerk

Department: Accounting

Reports To: Controller & Accounting Manager

POSITION PURPOSE

To ensure administrative and accounting support, reconciling data and entry of data into the hotels computerized accounting systems.

EXAMPLE OF DUTIES

ESSENTIAL FUNCTIONS

Avg. % of Time

5%

• Prepares and balances daily deposits (Guest Ledger, Advanced Deposits and Miscellaneous Receipts), audit cashiers cash deposits

5%

• Processes travel agent commissions and delayed flight invoices

5%

• Various posting, balancing and reconciling data, including bank statements and journal preparation for entry to the hotels ‘accounting system.’

5%

• Reconcile credit cards and employee expense reports

5%

• Complete credit application requests and verify federal identification numbers

25%

• Enters invoices into the hotels ‘accounting software system’, prepares check runs and wire payments on an accurate and timely basis, processes check voids and reissue checks when necessary, completes monthly statement reconciliations

25%

• Verify that all rooms revenue, food and beverage ‘point of sale system’ and other revenue transactions are correct and have integrated into the ‘property management system’ on a daily basis

5%

• Preparation of hotel accounts receivable invoices on a monthly basis and bi-monthly AOAO invoice reimbursement

5%

• Participate in various hotel inventories. Balance recorded inventory with the use of computer and balance to General Ledger inventory accounts

5%

• Daily accounting email inbox checking for invoices and requests

10%

• Perform any duties and responsibilities asked of / but not limited by either the Hotel Financial Controller, Accounting Manager, Hotel Accountant, Senior Accounting Clerk or any designated position given authority in the finance department, based upon departmental need

SUPPORTIVE FUNCTIONS

• Physically file and store by lifting, carrying and placing, accounting records on a regular basis. This also includes efficient storage of electronic files for future retrieval in the hotels file directory system.
• Substitute and perform the duties of other accounting positions.
• Maintain an open line of verbal and written communication, as well as a good working rapport with guests, employees, hotel business associates and management.

OTHER

• Regular attendance in conformance with the standards which have been established by the hotel from time to time is essential to the successful performance of this position. Employees with irregular attendance will be subject to disciplinary action procedures up to and including termination of employments.
• Due to the cyclical nature of the hospitality industry, employees may be required to work varying schedules to reflect the business needs of the hotel.
• Upon employment, all employees are required to fully comply with the hotel rules and regulations for the safe efficient operation of the hotel facilities. Employees who violate hotel rules and regulations are subject to disciplinary action up to and including termination of employment.

SPECIFIC JOB KNOWLEDGE AND ABILITY

The individual must possess the following knowledge, skills and abilities and be able to explain and demonstrate that he/she can perform the essential functions of the job, with or without reasonable accommodation, using some other combination of skills and abilities.

• Knowledge of general accounting principles and operations
• Previous experience in an Accounting Operations Position
• A working knowledge of / or previous experience utilizing General Ledger Accounting software programs is advantageous. Ability to use Hotel PMS (Property Management Systems) is also highly advantageous.
• Ability to use 10-key by touch
• Ability to accurately type 30 words per minute
• Ability to access and operate personal computers, and be able to proficiently use Microsoft products for daily work tasks – ie Microsoft Word, Microsoft Excel, Microsoft Outlook
• Able to accurately perform repetitious tasks in a high volume work environment.
• Seeks to use personal initiative to improve business practices and work flows.
• Able to work with little or no supervision
• Represents the company in a positive manner expounding the values, ethics and pride at all times

QUALIFICATIONS & STANDARDS

EXPERIENCE

• Must have experience in a similar size operation. Familiarity of hotel operations.

EDUCATION

• High school diploma

LICENSES OR CERTIFICATES

• Not Applicable

GROOMING

• All employees must maintain a neat, clean and well-groomed appearance (specific standards available).

Recruitment information and Inquiries: Lynn Saito - Talent and Culture Manager, Human Resources at 808-944-4390.

Job Type: Full-time

Pay: $24.44 - $30.55 per hour

Benefits:

• 401(k)
• Dental insurance
• Disability insurance
• Employee assistance program
• Employee discount
• Health insurance
• Life insurance
• Paid time off
• Vision insurance

Schedule:

• 8 hour shift
• Day shift
• Monday to Friday
• Weekends as needed

Experience:

• QuickBooks: 1 year (Preferred)

Work Location: In person