We are actively seeking a detail-obsessed, exceptionally organized, and hardcore Office Administrator to join our team and uphold our reputation for high-quality service. As an Office Administrator, you will handle a diverse array of tasks to support our daily operations.

Established in 2002, Abacus IT is a leading provider of technology solutions and IT support services. Based in Los Angeles, California, we are a fast-growing company committed to excellence and innovation.

As a crucial member of our team, you will handle a variety of tasks:

• Executive Support: Manage the President’s schedule and priorities to ensure smooth operations. Coordinate travel, handle personal appointments, and support project management activities.
• Accounts Receivable: Lead the accounts receivable process, from invoicing to collections, while addressing customer inquiries and resolving payment issues efficiently.
• Inventory Management: Manage inventory procurement, tracking, and delivery, ensuring accuracy and readiness of IT equipment and supplies.
• General Office Support: Coordinate office activities, manage communications, and maintain office organization. Support HR functions like onboarding and record keeping.
• Dispatcher Backup: Serve as a backup dispatcher, coordinating service requests and ensuring effective client service and communication.

What We’re Looking For:

• Education: High school diploma required with advanced administrative coursework and training preferred; Associate's or Bachelor's degree desirable.
• Experience: Proven track record with stable work history in an administrative or executive assistant role, preferably in an IT or professional setting. QuickBooks experience is a plus.
• Skills: Strong organizational, time management, and communication skills. Proficiency in Microsoft Office and virtual meeting platforms like Zoom and Microsoft Teams.
• Strong critical thinking and organization skills, capable of managing multiple tasks simultaneously in a high-pressure environment.
• Excellent interpersonal skills, including professional English verbal and written communication abilities.
• Character: A detail-oriented self-starter who can anticipate needs and manage multiple tasks effectively. Discretion and integrity in handling sensitive information are crucial.

Why Join Abacus IT?

Impact: Play a pivotal role in a growing company where your work makes a direct impact.

Environment: Collaborate with a talented team of IT professionals in a fast-paced, innovative environment.

Benefits: Enjoy competitive salaries, excellent medical, dental, and vision benefits, PTO, 401k, and more.

Schedule: Full-time, Monday to Friday, 9 AM - 6 PM

Ready to Make a Difference?

If you are passionate about administration and thrive in a fast-paced, collaborative environment, we would love to meet you. Apply now to become the Office Administrator at Abacus IT!

Abacus IT is an Equal Opportunity Employer (EOE) dedicated to fostering a diverse and inclusive workplace.

Job Type: Full-time

Pay: $25.00 - $28.00 per hour

Expected hours: 40 per week

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Health insurance
• Health savings account
• Paid time off
• Professional development assistance
• Retirement plan
• Vision insurance

Schedule:

• 8 hour shift
• Monday to Friday
• No weekends

Education:

• Associate (Preferred)

Experience:

• Customer service: 2 years (Required)
• professional administrative: 4 years (Required)

Ability to Commute:

• Los Angeles, CA 90016 (Preferred)

Ability to Relocate:

• Los Angeles, CA 90016: Relocate before starting work (Required)

Work Location: In person