Overview

Jensen Hughes is seeking an Office Administrator for our Los Angeles, CA office. This is a hybrid position working Tuesday through Thursday from 8am – 5pm in the Los Angeles office. The position provides a full range of administrative office support to our growing office.

Responsibilities

• Front Desk Reception, including greeting guests and answering telephone calls.
• Monitor/maintain office supplies, equipment, and services. Processing supplies orders.
• Manage day-to-day administrative duties of the office.
• Schedule meetings with Outlook/Teams with meeting invites and provide calendar coordination.
• Arrange lunches and refreshments for staff & client meetings.
• Support engineer-generated documents for formatting, sentence structure, grammar, and punctuation.
• Copy, Scan and/or distribute reports, records and files; finalize documents, bind and distribute via mail or email.
• Maintain, organize and update paper and/or electronic project files on a regular basis.
• Provide project/client support as needed (proposals, project set up, ongoing project support needs along with meeting compliance requirements).
• Interaction with staff and leadership of all levels, including from other Jensen Hughes locations.
• Submit IT support tickets via the JIRA system for IT-related issues, access requests, etc.
• Assist managers with the coordination of onboarding and offboarding needs of employees and interns (provisioning IT needs and office needs).
• Provide support to the Project Administrator with project-related tasks.
• Order Certificates of Insurance, provide W-9 forms, as needed.
• Assist the Project Administrator with accounting related tasks and project financial tasks, (such as running reports, gathering document copies, etc.
• Have the ability to run business-related errands, as needed.
• Special projects as assigned.

Qualifications

• Associates degree or requisite professional experience.
• 4 years of experience working in an Engineering or professional services environment (preferred not required) providing administrative support.
• Ability to be in the office Tuesday through Thursday from 8am – 5pm.
• Excellent communication skills and history of reliability.
• Attention to detail in written correspondence and using MS office including Teams, Word, Excel, and PowerPoint.
• Exceptional time-management and organizational abilities.
• Flexibility and willingness to learn and adaptable to varying situations and requirements.
• Identify and resolve problems in a timely manner with minimal supervision.
• Infectious positive attitude that others gravitate to or are encouraged by while in the office.

Company Overview

At Jensen Hughes, we lead with our Purpose Principles and value our people. Across our global partnership of experts, clients, and communities, we are recognized worldwide for our leadership in fire protection engineering, a legacy of responsibility we have advanced with pride since 1939. Today, our expertise extends broadly across closely related risk management fields — from accessibility consulting, risk and hazard analysis, process safety and forensic investigations to security risk consulting, emergency management and digital innovation. As we champion best practices, set industry standards and support communities with innovative solutions, we are making the world a better place.

We believe that creating and sustaining a culture of trust, integrity and professional growth fundamentally includes a sustained commitment to Diversity, Equity, and Inclusion.

At Jensen Hughes, diversity is ingrained in our culture -- we accept people for who they are, regardless of age, disability, gender identity, gender expression, marital status, mental health, race, faith or belief, sexual orientation, or socioeconomic background. Our differences and uniqueness are celebrated and reflected in our wide range of Global Employee Networks.

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