We are seeking a highly organized and detail-oriented Executive Assistant with expertise in email management, communication automation, and light project management. The ideal candidate will be adept at creating and maintaining efficient email management systems, automating communications processes, and providing support in various administrative tasks. Additionally, experience with project management tools, CRM management, and data parsing/form feeding will be valuable for this role.

1. Email Management:
- Develop and implement an efficient email management system for the executive, prioritizing and organizing incoming messages.
- Monitor and respond to emails on behalf of the executive, ensuring timely and appropriate responses.
- Maintain email archives and ensure compliance with company policies regarding email communication.

2. Communication Automation:
- Identify opportunities to automate repetitive communication tasks, such as scheduling meetings, sending reminders, and responding to common inquiries.
- Implement automation tools or workflows to streamline communication processes and increase efficiency.
- Monitor automated systems to ensure accuracy and troubleshoot any issues that arise.

3. Administrative Support:
- Provide comprehensive administrative support to the executive, including calendar management, travel arrangements, expense reporting, and document preparation.
- Coordinate meetings, conferences, and events, handling logistics and communication with participants.
- Assist in preparing presentations, reports, and other materials as needed.

4. Light Project Management:
- Assist in managing and tracking projects, including task assignment, progress monitoring, and milestone tracking.
- Utilize project management tools to organize project workflows, allocate resources, and ensure timely completion of deliverables.
- Collaborate with team members to gather project updates, compile reports, and communicate progress to stakeholders.

5. CRM Management:
- Maintain and update the company's customer relationship management (CRM) system, ensuring accurate and up-to-date records of customer interactions.
- Assist in analyzing CRM data to identify trends, opportunities, and areas for improvement in customer relationship management.
- Support the executive in managing relationships with key clients and stakeholders through the CRM platform.

Requirements:

- Proven experience as an executive assistant or similar role, with a focus on email management and communication automation.
- Strong organizational skills and attention to detail, with the ability to manage multiple tasks and priorities simultaneously.
- Proficiency in project management tools such as Asana, Trello, or Jira, and familiarity with CRM systems.
- Excellent communication and interpersonal skills, with the ability to interact effectively with colleagues, clients, and external partners.
- Ability to adapt to changing priorities and work effectively in a fast-paced environment.
- Experience with data parsing and form-feeding technologies is a plus.

If you believe you meet the qualifications and are excited about the opportunity to contribute to our team, please submit your application including your resume and cover letter. We look forward to hearing from you!

Job Type: Full-time

Pay: $22.00 - $25.00 per hour

Expected hours: 40 per week

Benefits:

• 401(k)
• Dental insurance
• Flexible schedule
• Health insurance
• Paid time off

Experience:

• Microsoft Excel: 1 year (Preferred)

Ability to Commute:

• Louisville, KY 40202 (Required)

Work Location: In person