Office & Team Assistant at Beach House Group Headquarters in El Segundo, CA

Beach House Group, an awesome new company with giving at its core, is looking for a passionate, organized and detail-oriented Office & Team Assistant to join their fun, hard-working, results-driven, creative, and collaborative team! Reporting into the Executive Assistant the Office & Team Assistant will be responsible for:

OFFICE & TEAM MANAGEMENT:

• Ensure the smooth running of the office day in and day out
• Be the face of our brand to everyone who visits – manage visitor logs, parking, security passes, greet and take care of guests as though they are family
• Ensure high levels of communication with the team and effectively address employee queries regarding office management issues, technology concerns and scheduling needs
• Organize office operations and procedures
• Support staff with all in-office activities; including but not limited to photoshoots, team meetings, catering, parking passes (team and visitors), etc.
• Coordinate billing processes
• Answer incoming calls, messages and or emails and direct inquiries to the appropriate team
• Handle company scheduling, including but not limited to room booking, AV equipment, team & executive calendaring (internal & external – in office & virtual)
• Assist with executive team scheduling and calendaring needs
• Handle all incoming and outgoing mail, packages and shipments daily
• Assist with developing and reporting out on office budget
• Partner with HR to create, update and maintain office policies, including new hire onboarding with respect to office procedures.
• Maintain office security; be the point of contact for all office entry, maintain office entry system, key fobs, emergency contacts etc.
• Upkeep all information regarding office passwords and contacts
• Order supplies and office equipment; ensure orders are correct and within budget
• Handle level 1 troubleshooting of equipment and escalation to IT and equipment providers to ensure speedy resolution
• Manage and liaise with vendors for utilities, office repairs, maintenance etc., and proactively manage the cleaning/housekeeping team
• Facilitate construction and office upgrades
• Assist price negotiations with office vendors and service providers
• Arrange office events and assist with outside events as requested
• Ability to lift/move a minimum of 25lbs
• Work with sublease owners and landlord on any and all office needs
• Available for possible on-call situations
• Manage potential renters in the space through a rental site (peer space) ensuring proper vetting, collections and management while on site
• Assist with other team and office projects, as needed

EXPERIENCE

• 3 years' experience in reception, office and / or facilities management position
• 4-year Bachelor's degree required
• Experience with office software and proficient at dealing with IT/equipment vendors and suppliers
• Some background in a busy start-up environment is needed
• Experience in consumer products or retail a plus

SKILLS

• A can-do person with high energy and drive
• Ability to take initiative to plan and deliver projects with little direction
• Team player with solution-focused attitude
• Ability to organize, prioritize, multi-task and work in a fast-paced environment
• Excellent written and verbal communication skills, attention to detail plus strong technology skills
• Good sense of confidentiality, sensitive issues, protective of our people and ideas

Salary Range: $31.25 - $33.65 Hourly ~ ($65,000 - $70,000 annually)