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Description
Position Overview:
We are seeking a meticulous and detail-oriented Invoicing Specialist to join our finance team. The Invoicing Specialist will play a crucial role in ensuring accurate and timely invoicing processes, maintaining financial records, and providing exceptional support to both internal teams and external clients. The ideal candidate should possess strong organizational skills, a keen eye for accuracy, and the ability to work collaboratively in a fast-paced environment.
Requirements
Key Responsibilities:
· Generate and distribute accurate and timely invoices to clients based on established billing cycles and terms.
· Review contracts and sales agreements to ensure proper billing information, pricing, and terms are reflected in invoices.
· Collaborate with sales, customer service, and project teams to gather necessary information for invoicing, including project details, deliverables, and any additional charges.
· Verify and reconcile invoice data to ensure consistency and accuracy in billing records.
· Handle billing inquiries and discrepancies promptly and professionally, working with clients and internal stakeholders to resolve issues.
· Monitor and track accounts receivable to ensure timely payment of invoices.
· Prepare and distribute regular reports related to invoicing and accounts receivable to the finance team and management.
· Assist in the development and improvement of invoicing processes, recommending efficiencies and best practices.
· Maintain organized and up-to-date electronic and physical records of invoices and supporting documentation.
· Collaborate with the finance team to ensure compliance with company policies, accounting standards, and relevant regulations.
· Participate in cross-functional projects and initiatives to improve overall financial operations and customer experience.
Qualifications
· Bachelor’s degree in finance, accounting, or related field (or equivalent work experience).
· Proven experience in invoicing, accounts receivable, or related financial roles.
· Strong understanding of invoicing processes, billing cycles, and accounting principles.
· Proficiency in using invoicing software and tools; experience with accounting software such as QuickBooks, Xero, or SAP is preferred.
· Excellent attention to detail and accuracy, with the ability to identify and resolve discrepancies.
· Effective communication skills, both written and verbal, for interacting with clients and internal teams.
· Strong organizational skills and the ability to manage multiple tasks and priorities simultaneously.
· Problem-solving and analytical skills to address billing discrepancies and resolve issues.
· Proficiency in Microsoft Office Suite (Excel, Word, Outlook).
· Ability to work independently and collaboratively within a team environment.
· High level of integrity and professionalism when handling sensitive financial information.
· Willingness to adapt to changing processes and technologies in a dynamic work environment.
Full Time
Business Services
$54k-72k (estimate)
09/02/2023
05/21/2024
dkiservices.com
ELK GROVE VILLAGE, IL
50 - 100
Private
DAN CASSARA
$10M - $50M
Business Services
The job skills required for Invoicing Specialist include Billing, Accounting, Accounts Receivable, Microsoft Office, Attention to Detail, Problem Solving, etc. Having related job skills and expertise will give you an advantage when applying to be an Invoicing Specialist. That makes you unique and can impact how much salary you can get paid. Below are job openings related to skills required by Invoicing Specialist. Select any job title you are interested in and start to search job requirements.
The following is the career advancement route for Invoicing Specialist positions, which can be used as a reference in future career path planning. As an Invoicing Specialist, it can be promoted into senior positions as a Billing Clerk II that are expected to handle more key tasks, people in this role will get a higher salary paid than an ordinary Invoicing Specialist. You can explore the career advancement for an Invoicing Specialist below and select your interested title to get hiring information.