Summary

The Accounting and Human Resources Coordinator will be responsible for the invoicing (receivables and payables), account reconciliations, financial reporting, human resources duties and/or managing and training staff members. The ideal candidate will be experienced in handling a wide range of administrative and executive support related tasks, will be exceedingly well organized and flexible, and will enjoy the administrative challenges of supporting an office of diverse people and programs. This individual must be able to function effectively in a variety of roles within a dynamic environment under minimum supervision.

Primary Duties and Responsibilities

• Generates customer invoices, processes payments, and follows up with collections. May handle accounts payable, customer invoicing, balancing checking account. Assist the service department with billing for projects, customer changes and requests, scheduling, and other duties. Responsible for monthly financial review with Operations Managers.
• Responsible for a variety of HR duties such as new colleague orientation and onboarding. Trains new office staff colleagues and provides support to less experienced office staff members. May track vacations, timesheets, and process payroll, etc.
• Coordinates all general administrative activities as necessary (e.g. receptionist, other office colleagues).
• Assists colleagues with change orders, subcontractors, safety and vendor information, miscellaneous paperwork and financial reporting.
• Supports location as needed with bills of lading, custom paperwork on shipments, maintains recordkeeping for daily shipments, invoicing, and conducts cycle counts.
• Performs other office administrative duties including but not limited to ordering office supplies and other supplies/services.
• Acts as back up for other office jobs such as the receptionist.
• May supervise, train and provide support and requirements for other office and inventory staff colleagues.
• Performs other duties and responsibilities as requested or required.

Knowledge and Skill Requirements:

• 5 years of office management or related experience, two years of accounting, bookkeeping, and/or financial experience preferred, strong planning and organizational skills;
• High School Diploma or equivalent, Bachelor’s degree preferred;
• Ability to work independently, multi-task, and prioritize flexible, adaptable, detail-oriented, and self-motivated customer service and detail-oriented
• Very adaptable - responds effectively to changes in situation or information; ability to influence others and build consensus using good written and verbal communication skills
• Adheres to company policies and procedures as noted within Company Employee Handbook.
• Demonstrate honesty, integrity, and ethical standards.
• Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint).
• Strong communication skills; must be able to read and write in English.

Competencies:

• A strategic thinker who is adept at multi-tasking in fast paced environment, able to plan, prioritize, and organize individual and group activities and processes;
• Outgoing, straightforward, and creative;
• Able to work independently and take initiative;
• Strong negotiator with an analytical approach;
• Results oriented;
• An adaptable, flexible problem-solver;
• Team-focused, enjoy working as part of an active group of highly engaged individuals; and
• A person who presents a high degree of maturity, honesty, trust, sophistication, and integrity and cultivates these qualities in others.

Key Behaviors

• Are accountable to others
• Have the courage to challenge the status quo
• Are honest with co-workers and customers
• Able to be innovative problem solvers
• Are engaged team members
• Add value to the Company
• Expects excellence of self and others
• Overserves top customers
• Understands, simplifies and acts to improve processes

Physical Demands

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is frequently required to sit; talk or hear; and use hands to handle, or touch objects or controls. The employee is regularly required to stand and walk. On occasion the incumbent may be required to stoop, bend or reach above the shoulders. The employee must occasionally lift up to 25 pounds. Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception, and ability to adjust focus.

Work Environment

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

AMMEGA is an Equal Opportunity Employer. Employment decisions are made without regard to age, race, color, religion, sex, sexual orientation, gender identity, genetic information, national origin, disability, veteran status, or other characteristics protected by law. Now is a great time to join the AMMEGA team.
Required Experience:

• 5 years of office management or related experience, two years of accounting, bookkeeping, and/or financial experience preferred, strong planning and organizational skills;
• High School Diploma or equivalent, Bachelor’s degree preferred;
• Ability to work independently, multi-task, and prioritize flexible, adaptable, detail-oriented, and self-motivated customer service and detail-oriented
• Very adaptable - responds effectively to changes in situation or information; ability to influence others and build consensus using good written and verbal communication skills
• Adheres to company policies and procedures as noted within Company Employee Handbook.
• Demonstrate honesty, integrity, and ethical standards.
• Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint).
• Strong communication skills; must be able to read and write in English.