Description

*Position start date is 6/4/24

*This position will work on-site at Everest Point Homeschool Academy - Northglenn on Mondays and Tuesdays from 8:00am - 4:00pm (16 hours) and work an additional 10 hours in an off-site/remote capacity for a total of 26 hours per week.

Purpose 

To assist in the overseeing and running of the program, including managing P-card reconciliations, tracking enrollment and processing new student registrations, maintaining the school website, assisting with concurrent enrollment, and other day to day tasks on-site. 

Job Duties 

• Develop relationships with all families, and be a trusted partner through their enrollment with the school, being able to answer most school-related questions 

• Enroll new students, as spots become available using School Mint. 

• Withdraw students when notified 

• Manage enrollment offers and numbers 

• Assist students in making class changes during the first two weeks of school, when requested and if available 

• Build student schedules in Infinite Campus 

• Build class sections in Infinite Campus 

• Develop and maintain spreadsheets to record students per day, family names/students, etc. 

• Build yearly class matrices and classes on the Everest Point website 

• Handle notifying families of class registration opening and closing dates/times, as well as instructions on how to register 

• Along with Administrative Assistant, maintain school website and calendar of events, including updating the announcement banner each Tuesday afternoon and informing families of delays or closures 

• Log all school charges in Excel budget, attach coversheet and file in house 

• Verify charges in P-card portal, classifying charges and adding receipts to online records 

• Reconcile all charges monthly and run report to verify all receipts are logged accordingly 

• Pay invoices as needed 

• Monitor and keep records of school cash flow 

• Make deposits 

• Work with the concurrent enrollment advisors through FRCC and AIMS community colleges to ensure CE students are properly enrolled 

• Track CE student charges semesterly 

• Verify classes and charges are correct as spreadsheets are sent to you for verification from the community colleges 

• Act as a liaison between parents with CE students and the college they are attending to answer questions on how we enroll CE students, what their voucher limits are, etc. 

• Build relationships within your building to ensure a family feel (this is a key to EPs success) 

• Assist in greeting families in the morning 

• Assist with dismissal 

• Check email daily and respond to ALL correspondence within no more than 1 business day (unless on a notified break, via auto-responder) 

• Assist Director in conducting interviews to hire new personnel, when needed 

• Attend trainings as necessary 

• Attend monthly staff meetings, taking notes and assisting Director when needed 

• Work as a group with Director and Administrative Assistant to help select unique and sought-after classes each year, including building the class matrices 

• Design and conduct minimal, but highly useful surveys to better operate the school 

• Assist Director with disciplinary meetings/actions of students, when needed 

• Assist in facilitating monthly school safety drills 

• Assist in monitoring and maintaining a safe school environment 

• Provide minor nursing to students (ie. Bandaids, icepacks), if Administrative Assistant is unavailable 

• Be present for all school events (Back to School Event, End of Year Ceremonies, etc.) 

Qualifications

Qualifications

• Knowledge of Office 365, Microsoft Teams, and Infinite Campus.
• High School diploma or equivalent required.