Summary
The Office Administrator is responsible for facilities maintenance, supplies, events coordination, and other various operational and administrative tasks.

Responsibilities

• Maintains the inventory of office and facilities supplies, kitchen amenities, field supplies, business cards and signs, and miscellaneous supplies as needed. Keeps current with competitive pricing as well as employee preferences. 
• Facilities management:
  - Coordination of regular maintenance and troubleshooting of all office equipment
  - Coordination and supervision of office cleaning services
  - Maintain overall condition/organization of the office (including reception area, mail area, meeting rooms, and kitchens)
  - Coordinate office repairs in a timely manner
• Coordinates office social events, meetings, and wellness programs including scheduling, set up, and catering as necessary. Keeps current with competitive pricing as well as employee preferences for catering.
• Coordinates with service vendors annually to review cost and obtain competitive pricing.
• Cover the reception desk for lunch breaks, meetings, and PTO.
• Acts as employee point of contact for computer, phone, and A/V issues, troubleshooting and partnering with IT as necessary.
• Coordinates employee onboarding process including workspace setup, office supplies, and training schedule, partnering with IT and other team members as needed.
• Manages building access and security, including key and security card distribution for employees, security system monitoring/review as needed, and maintaining keys for all office doors.
• Keeps up to date on local codes and updates health and safety policies to reflect changes.
• Update and maintain office directory, shared documents, and company information/policies/procedures as needed.
• Coordinates document archiving.
• Orders and distributes transit cards for employees.
• Communicates general announcements and updates to the team via email.
• Performs other related duties and special projects as assigned.