Overview

This opportunity is fully on-site, and you should reside within driving distance of our Washington, D.C. office.

Job Summary

The Administrative Assistant performs routine clerical and administrative functions for the Leavitt Partners division. This includes drafting correspondence, scheduling appointments, preparing expense reports, coordinating travel, supporting meeting and event logistics, maintaining calendars, and assisting with special projects.

Responsibilities

Work Performed

• Manage front desk and greets visitors.
• Assist with expense report preparation for colleagues.
• Maintain Outlook calendars for colleagues and schedule meetings and/or appointments as directed.
• Coordinate travel logistics with the travel department and manage itineraries for assigned colleagues.
• Assist with the planning, organization, and execution of events to ensure smooth logistics.
• Assists with special projects as assigned.
• All other duties as assigned.

Qualifications

Education/Training

Minimum of an associate degree in business or related discipline is preferred but not required. High school diploma is required.

Experience

Minimum 1 years of experience in event management and/or supporting multiple executives preferred.

Knowledge, Skills, and Abilities

• Solid time management skills.
• Excellent attention to detail and organizational skills.
• Exceptional oral and written communication skills.
• Superior interpersonal skills.
• Ability to multi-task.
• Ability to effectively coordinate events and multiple logistics simultaneously.
• Ability to manage significant recurring responsibilities with unpredictable short-term demands.
• Ability to be proactive, flexible, and able to switch gears quickly from one project to the next.
• Capable of handling confidential information in a discrete manner.
• Ability to work extended hours when deadlines are approaching.

Work Aids and Equipment Used

Computer, printer, copier, scanner, fax, telephone, web conferencing, video conferencing.

Working Conditions

Work is sedentary in nature and performed in an office environment. Involves frequent contact with staff and clients. Work may be stressful at times.

Physical/Mental Demands

Work requires hand dexterity for office machine operation; stooping, climbing, and bending to files and supplies; mobility to complete errands; stand/sit for up to eight hours each day; ability to communicate clearly when using the telephone; requires sitting; standing, walking, reaching, bending, lifting, and twisting at times; moderate levels of stress.

EEO

Equal Opportunity Employer/Protected Veterans/Individuals with DisabilitiesThe contractor will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor’s legal duty to furnish information. 41 CFR 60-1.35(c)