Job Type

Full-time
Description
SUMMARY
Join the Bank that shares success with others! As a locally managed mutual bank, South Shore Bank is driven by the needs of communities rather than the demands of investors. You can help us serve as a trusted advisor to the people, businesses and organizations that make our communities stronger. We also provide a competitive benefit package with Medical, Dental, Vision, Flexible Spending, Dependent Care, Child-Care Subsidy, Retirement, Life Insurance, and many other benefits.
The ideal candidate will be enthusiastic and energetic about payroll. This individual will exercise a high level of integrity with highly sensitive, confidential information. This person will be able to think strategically about the position and look for process improvements and ways to more fully utilize the payroll and HRIS system. Attention to detail and accuracy a must. Ability to stay organized and understand that changing priorities will influence time management.
The Payroll/HR Coordinator processes and maintains all aspects of bi-weekly payroll for South Shore Bank's 250 employees. They will maintain employee records and monitor employee benefit balances, accruals and vacation status, and other administrative duties. Works closely with management to coordinate, track, and facilitate electronic timecards and other related documents. Researches and prepares responses to inquiries regarding payroll issues. Ensures transactions are prepared, contain the proper documentation, and are reviewed for accuracy and compliance with applicable policies, procedures, regulations and guidelines. Prepares statistical reports using HRIS and other databases.
This position will demonstrate a high level of integrity, in-depth payroll knowledge, and a pro-active approach to customer service.
ESSENTIAL DUTIES AND RESPONSIBILITIES

• Processes the Bank's payroll; creates payroll batches, enters commissions, bonuses, incentives, etc.
• Enters and verifies time and attendance exceptions on a bi-weekly basis, including employee leave of absences.
• Enters and verifies earnings and deductions into employee's records to ensure proper payment of taxes, insurance premiums, and other benefits.
• Research payroll inquiries to determine the correct payment of wages in accordance with bank policies and local and federal statutes. Keeps informed about changes in tax and deduction laws that apply to the payroll process.
• Trains employees on how to accurately use the payroll system (including but not limited to scheduling, submitting time off requests, hourly employee timecard "punching").
• Completes employment changes data for new hires, promotions, demotions, transfers.
• Prepares new employee onboarding and performs post hiring quality control and I9 verification.
• Funds retirement, HSA, and FSA plans.
• Maintains employee schedules in HRIS system.
• Prepares Ad Hoc report generation.
• Reviews reports to ensure accuracy of the Bank's payroll. Audits records, both paper and electronic.
• Performs administrative duties of moderate to high scope of confidentiality for the Human Resources Department.
• In cooperation with other HR units, participates in ad-hoc or special Human Resources projects deemed a priority and performs related work as required.
• Completes quarterly wage reports for DET/Dept. of Labor.
• Responsible for processing department Systems Access Forms and tracking
• Administer, update, and approve employee benefits on employee navigator as needed. Organizes and maintains Human Resources department library of Standard Operating Procedures (SOP)
• Scans, indexes, and files document images to the proper location within the electronic record for all files, received documents, and employee correspondence.
• Assists with the balancing/reconciliation of department invoices.
• Maintains tuition reimbursement program for the Bank and associated records for employment files.

SECONDARY DUTIES

• Administers the tracking of the Bank's training and policy tracking through HRIS system.
• Maintains and updates standard operating procedures (SOPs).
• Updates employee org charts.
• Completes employment verifications for employment and credit purposes.
• Assists with monthly benefit invoice reconciliation and open enrollment.
• Assists with 401k, workers compensation, and payroll audits.

SUPERVISORY RESPONSIBILITIES
None.
Consider this description to be the foundation of your job, not its boundaries. Expect to participate in internal and external training sessions and activities not described here which enhance the quality of service to the client.
Requirements
QUALIFICATIONS
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
EDUCATION and/or EXPERIENCE

• Associates' degree or equivalent from two-year college or technical school; or two years related experience and/or training.
• Familiarity with payroll in states other than MA a bonus!
• Knowledge of rules and regulations related to payroll processing.
• Knowledge and experience in Paylocity payroll systems, preferred.
• Ability to explain the procedures, guidelines and policies governing personnel and payroll processing.
• Ability to analyze data, draw conclusions, and make appropriate recommendations.
• Proficiency with Excel and Microsoft Office 365, required.
• Must have the ability to create, input and maintain excel spreadsheets with accuracy
• Superior attention to detail and high regard for confidentiality.

LANGUAGE SKILLS
Ability to read, analyze, and interpret general business periodicals, professional journals, technical procedures, or governmental regulations. Ability to author reports, business correspondence, and procedure manuals. Ability to effectively present information and respond to questions from groups of managers, clients, customers, and the public.
MATHEMATICAL SKILLS
Ability to calculate figures and amounts such as discounts, interest, commissions, proportions, and percentages.
REASONING ABILITY
Ability to solve practical problems and deal with a variety of concrete variables in situations where only limited standardization exists. Ability to interpret a variety of instructions furnished in written, oral, diagram, or schedule form.
PHYSICAL DEMANDS
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
While performing the duties of this Job, the employee is regularly required to sit and talk or hear. The employee is occasionally required to stand; walk; use sufficient hand, arm and finger dexterity or feel objects, tools, or controls. The employee must occasionally lift and/or move up to ten pounds. Specific vision abilities required by this job include close vision.
WORK ENVIRONMENT
The noise level in the work environment is usually moderate.
KEY POINTS
It has been and will continue to be the policy of South Shore Bank to be an Equal Opportunity Employer. We provide equal opportunity to all qualified individuals regardless of race, sex, color, religious creed, religion, national origin, citizenship status, age, disability, pregnancy, ancestry, military service, or veteran status, genetic or carrier status, marital status, sexual orientation, or any classification protected by applicable federal, state, or local laws.
At South Shore Bank, we believe that diversity and inclusion are critical to our future and our mission - creating a foundation for a creative workplace that leads to innovation, growth, and profitability. We believe in Shared success and We before Me. Through a variety of programs and initiatives, we invest in each employee, seeking to ensure that our people are not only respected as individuals, but also truly valued for their unique perspectives.
Salary Description

$26.15 - $32.68 - $39.22