Our client in Washington DC is immediately hiring for an Executive Assistant to join their team. This is a full time permanent role and pay will vary based on years of experience. Qualified candidates will have an interview scheduled within 48 hours of resume submission.

Job Requirements

A minimum of five (5) years of experience in an administrative assistant role to a C-level executive.

Experience in outlook calendar management, preparing executives for meetings, travel arrangements, expenses, and meeting planning (Such as assisting with annual company events and events executive is attending)

Must be HIGHLY organized and detail oriented

Job Description

The primary responsibility of this full-time position is providing executive support to the President and Chief Executive Officer.

The Executive Assistant communicates on behalf of the CEO, which may include composing written correspondence and/or live interactions.

Duties include meeting and material preparation with the chief executive, scheduling, coordinating travel, managing support services and Executive Office operations (i.e. flow of correspondence, filing, vendors, requisition of supplies).

The position assures effectiveness of Executive Office operations by evaluating procedures to devise and implement efficiencies of workflow.

Assist chief executive with research and material preparation for meetings.

Coordinate the calendar and correspondence of the chief executive, scheduling meetings, conferences, teleconferences and travel. Prioritize appropriately and ensure the schedule is respected and followed..

Manage detailed travel plans, itineraries and agendas.

Serve as a liaison for board and committee meetings including scheduling, travel and appropriate materials are received in advance for the CEO's review;

Record meetings and actions of the Board of Directors and Executive Committee;

Manage the day-to-day Executive Office operations.

Oversee systematic retention, protection, retrieval, transfer, and disposal of records.

Manage speaking requests and engagements to provide timely responses.

About Aston Carter:

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing double diamond winner for both client and talent service.

Diversity, Equity & Inclusion

At Aston Carter, diversity and inclusion are a bridge towards the equity and success of our people. DE&I are embedded into our culture through:

Hiring diverse talent

Maintaining an inclusive environment through persistent self-reflection

Building a culture of care, engagement, and recognition with clear outcomes

Ensuring growth opportunities for our people

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email astoncarteraccommodation@astoncarter.com ( astoncarteraccommodation@astoncarter.com) for other accommodation options.